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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 24, 2008 <br />Action Agenda <br />Item No. ~-~ <br />SUBJECT: Contract Renewal -The Peoples Channel for Live Casting, Video Taping, and <br />Cable Casting Orange County Board of Commissioner Meetings <br />DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Proposed Contract Renewal w/Exhibits <br />INFORMATION CONTACT: <br />Pam. Jones, Purchasing & Central <br />Services, 245-2652 <br />Donna Baker, County Clerk, 245-2130 <br />Gwen Harvey, Assistant County <br />Manager, 245 2307 <br />PURPOSE: To consider approving a contract renewal with The People's Channel for live <br />casting, videotaping, and cable casting regular Board of .County Commissioner meetings. <br />BACKGROUND: Orange County has contracted with The People's Channel since the late <br />1990s to provide equipment and personnel to create quality productions of BOGC meetings <br />from the Southern Human Services Center in Chapel Hill and the F. Gordon Battle Courtroom in <br />Hillsborough. Under the renewal, The People's Channel will continue to be responsible for live <br />casting and videotaping/cable casting regular BOCC meetings along with playback automation <br />and technical monitoring via Orange County Government Access Channel 265. The contract <br />also allows for additional services; i.e., original program development and technical production, <br />which may be provided, upon request, at an additional predetermined fee for service. <br />FINANCIAL IMPACT: Orange County pays The People's Channel on a per meeting basis <br />according to location. Under the revised terms, the payment for meetings held at Southern is <br />reduced, from $1,204 under the old contract to $666 per meeting and the payment for meetings <br />held at the F. Gordon Battle Courtroom are also reduced slightly, from $1,266 to $1,140 per <br />meeting. <br />Total County costs under the terms of the contract renewal are estimated at $20,000 - $25,000. <br />Actual costs in FY2007-08 will be based upon the 2008 BOCC calendar (July-January) and the <br />2009 BOCC calendar (January-July) as prepared by the County Clerk and approved by the <br />BOCG. Sufficient funds have been provided in the Manager's recommended ,budget to continue <br />this contract service. <br />RECOMMENDATION(S):. The Manager recommends that the BOCC approve the contract <br />renewal with The People's Channel and authorize the Chair to sign and execute the agreement <br />contingent upon adoption of the FY2008-09 budget. <br />