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Attachment c 24 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 25, 2001 Action Agenda Item No. SUBJECT: Resolution of Intent to Create a Bond Education Committee and Proposed Charge and Structure of the Committee DEPARTMENT: County Commissioners County Manager ATTACHMENT(S): Draft Resolution Draft Committee Charge and Structure PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: John Link, ext 2300 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To consider a resolution indicating the intent of the Board of Commissioners to create a Bond Education Committee that will develop and disseminate information to voters concerning the November 6, 2001 bond referendum and to consider a proposed charge to, and structure of, that Bond Education Committee. BACKGROUND: The Board of County Commissioners appointed a citizens' Bond Education Committee to help develop and disseminate factual information about the capital needs that led to bond referenda in November 1988, November 1992, and November 1997. The attached resolution indicates the Board's intention to appoint a Bond Education Committee comprised of interested citizens who will communicate to community groups, civic organizations, and voters in general about the needs that have led to the scheduling of a November 6, 2001 bond referendum for Orange County. The resolution includes plans for the Board to appoint Committee members and a chair, or co- chairs, at its August 14 regular meeting. Also attached to this abstract is a proposed charge to the committee and a suggested sub- committee structure for the overall Bond Education Committee. The proposed charge and structure mirror the framework used during the 1997 bond education process. Public funds may be spent to present relevant factual information to voters about the proposed bonds, the projects expected to be financed by the bonds, and the circumstances and needs that have given rise to the bond referendum. Public funds may not be spent on campaigns either to promote or defeat passage of any bond order put before the voters. The Manager's proposed 2001 -2002 Budget includes a $15,000 appropriation for Bond Education Committee activities and informational materials. As the subcommittees undertake their work and develop cost estimates for the production and distribution of informational materials, the Board could consider an additional appropriation, if needed, from the Contingency account.