Agenda - 06-24-2008-4q - Laserfiche WebLink

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The County Manager identified a team representing the breadth of departments within the County to select a vendor and serve as the County interface for this project. The team consists of: Gwen Harvey, Assistant County Manager; Willie Best, Assistant County Manager, David Hunt, Deputy Clerk /Information Specialist; and Todd Jones, Chief Information Officer. The team has developed a Statement of Work for this template design project and has worked with the Purchasing office to solicit bids. The request for proposals (RFP) was put out to bid and web design firms were notified of its availability. Only one vendor, Kelly Marcom of Sanford, responded with a bid. Kelly Marcom's response included a detailed proposal for engaging the County's web, template team to elicit input and then provide template design services to reflect the County government's character and priorities. The ultimate deliverables from this work will be a set of templates, or files, that will be adopted to control the look and feel of the County's web pages, based on the work to date by Information Technologies and departmental webmasters. The Information Technologies group will develop conversion filters to convert all the County's web pages using the current template into the design of the new templates, resulting in a website with an increasingly modern, professional, and cohesive appearance and, ultimately, heightened appeal and utility to the public. FINANCIAL IMPACT: The cost of the web template redesign is not to exceed $17,000, which would come from funds already budgeted within Information Technologies. RECOMMENDATION(S): The Manager recommends that the Board approve the contract with Kelly Marcom and authorize the County Manager to execute the contract pending final review by staff and the County Attorney.