Agenda - 06-24-2008-4p - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 24, 2008 Action Agenda Item No. ¢ SUBJECT: Authorization for the Manager to Award Contracts to Expedite Repairs on the Cate Buildings at the Future Twin Creeks (Moniese Nomp) District Park DEPARTMENT: Manager, Purchasing, ERCD PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, 245-2650 Memo: Status of Buildings at Future Twin David Stancil, 245-2590 Creeks Park & Strategy for Stabilization Tina Moon, 210-2595 PURPOSE: To consider authorizing the Manager to award contracts to expedite repairs on the Cate buildings at the future Twin Creeks (Moniese Nomp) Park, and to transfer needed additional funds from existing 2001 bond proceeds for this purpose. BACKGROUND: The County purchased the John Cate Farm in 2001 as part of the Twin Creeks District Park and Educational Campus. This portion of the site would be part of the future park, as per the adopted master plan, with athletic fields, play areas, rustic trails and a meadow. The property includes the former Cate farmstead--a 1927 house and seven outbuildings (the most prominent of which is a large dairy barn). The property has been land banked since acquisition pending future construction of the first phase of the park. However, the dramatic increases in materials and construction costs since 2001 have made construction of a first phase of the park impractical. During this span of time,. the buildings began to deteriorate. On February 19, 2008, the Board executed a contract with RB Engineering to prepare construction documents for the emergency stabilization of the large gambrel roof dairy barn. Construction documents have been completed and staff is ready to advertise the project to suitable contractors. However, the barn roof has recently deteriorated to the point where replacement (rather than repair) will now be needed. In addition to the need to stabilize and save the structure, the barn and farmstead buildings also have the potential to become a liability for persons wandering onto the park site upon completion of the new Morris Grove Elementary School to the north (signs noting that the site is closed have been posted). While the barn is the most pressing matter, the Cate House and other six outbuildings are also in need of some repair; and have the potential to become liability risks as well. In an effort to expedite these repairs and establish a visible presence on the site before the Morris Grove Elementary School opens, staff is requesting that the Board authorize the Manager to award contracts for repairs to the large dairy barn, the house (mainly the front porch), and surrounding outbuildings over the summer break. The scope of work is based on