Agenda - 05-01-1995 - IX-D - Laserfiche WebLink

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4 3. Authorized the County Manager to meet with his counterparts in the three towns to prepare a joint proposal on how to proceed,including designation of a lead agency,project budget,and time schedule. IMPLEMENTATION PROPOSAL At the same time that the Board of Commissioners considered the above mentioned resolution, a series of implementation considerations were reviewed. These considerations are identified below. 1. Lead Entity-The process will be a very staff-intensive process, and Orange County should take the lead staff role. 2. Time Frame-The proposal considered by the Board of Commissioners included the following possible target dates: Task Target Date Managers present proposal to governing boards October/November 1994 Approval/appointment of representatives December 1994 Assemble Task Force Early 1995 Begin work Spring 1995 Presentation of final report Spring 1996 The original time schedule proposed to complete this initiative is very optimistic.Attachment A,Task Schedule&Responsibilities, lists the 15 steps in the process, the expected time required to complete each step, the participants involved,and how many meetings might be associated with the completion of each task. A more realistic time frame to complete the entire process is two and one-half (2-1/2) years. 3. Staff Support - A full-time planner should be assigned for the duration of the project, with help provided from each of the other two Planning Departments. Management of the project should take on a team approach, under the guidance of the full-time project planner. A full-time planner is needed to work with the Task Force in carrying out this initiative. However, Orange County,as the lead entity, does not have an existing staff planner it can devote exclusively to the job. For this reason, additional staff must be employed on a time-limited basis to complete the work. Given the amount of work to be done, two planners must be employed on a time-limited basis; e.g., once the project is completed, their employment ceases. One planner (e.g., a Planner II level) would devote his/her attention to working with the Task Force, preparing reports, etc. The other planner (e.g., a Planner I level) would split his/her time providing GIS and data collection support to the Planner IL Cost estimates for these positions used in developing a budget are as follows: Planner II Planner I Salary (Step 1) $ 30,025 $27,234 FICA $ 2,297 $ 2,083 Total $ 32,322 $29,317 Budget Rate $ 15.54/hr. $ 14.09/hr.