Minutes 06-10-2014 - Laserfiche WebLink

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Jim Northup noted the salmon colored sheet that outlines the AV upgrades to the Southern Human Services Center, and he reviewed these upgrades. He said staff would like to take the existing budget, as well as another $50,000 from the Board reserve, to total $130,000 for making necessary repairs and bringing the room up to the same specifications as the Whitted Building. Paul Laughton said the IT Capital Project has put $50,000 into Board reserves for the past two years. He said only $18,000 of the $100,000 has been spent. He said this is where the $82,000 balance comes from, and the additional $50,000 would come from the approval of the CIP for next year's IT funding. He said the use of this would pretty much deplete the reserve for IT Capital. Jim Northup referred to the draft agenda item for June 17, regarding virtual desktop computers. He said a virtual desktop environment is a framework in which older, less powerful computers can connect to a more powerful server that can serve out more powerful desktops. He said this is the way the industry is going, and it saves on labor and stretches the hardware out longer. He said it also allows for home access. Commissioner Price asked if there will be traffic jams on the shared network. Jim Northup said extra bandwidth has been added and high traffic times have been prepared for. Commissioner McKee asked if information will be stored in house or in a cloud. Jim Northup said all storage will be in house. • Library Services, Pg. 332 (including Fee Schedule change request, Pg. 487 and Non-Departmental items, Pg. 362) Tonya Walton said the libraries experienced a $122,000 net county increase in 2014- 15. She said the main budget drivers are COLA adjustments and reclassifications. She reviewed the following budget drivers related to the strategic plan: Budget drivers: • New Position Request: The FY 2014-15 Manager Recommended Budget includes a Communication Specialist (1.0 FTE), effective January 1, 2015 ($25,861). Existing nonpermanent funds will partially offset position costs, which total $5,460. This position would oversee dissemination of department specific information to the public, promote and enhance the public image of the library within county government and work with local organizations and community groups. • Recurring Capital: The Main Library's budget includes funds for the replacement of 133 shelves ($15,295). The original shelves moved from the Library's old location, in the Whitted Building; the current shelf height is prohibitive to effective library operations and security measures. Tonya Walton said there are $32,600 in new initiatives in operations, ranging from electronic databases to volunteer programming. She said the current capital also includes $17,000 to replace frames attached to shelving to address security needs. She referred to the non-departmental item on page 362. She said this outlines contributions to the Mebane and Chapel Hill Library. She said the contributions to the Chapel Hill Public library totals $568,139 this year, which is 30 percent of the total Orange County library operations. Lucinda Munger said the Interlocal agreement with Chapel Hill listed a goal of reaching this 30 percent goal by 2015, so the Board has now exceeded that goal by getting to this number earlier.