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APPROVED 9/16/2014 MINUTES BOARD OF COMMISSIONERS WORK SESSION May 13, 2014 7:00 p.m. The Orange County Board of Commissioners met for a Work Session on Tuesday, May 13, 2014 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, and Renee Price COUNTY COMMISSIONERS ABSENT: Penny Rich COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: Interim County Manager Michael Talbert, Assistant County Managers Cheryl Young and Clarence Grier and Clerk to the Board Donna Baker (All other staff inembers will be identified appropriately below) Chair Jacobs called the meeting to order at 7:06 p.m. 1. Southern Branch Library Sitinq Criteria Update Michael Talbert said this is a follow up to the contract with Freelon. He noted that Jeff Thompson was present, as well as the work group members, Lucinda Munger and Michael Harvey, and representatives from Freelon. Lucinda Munger said the purpose of tonight is to update to the Board of County Commissioners on the public input process, as facilitated by the Freelon group. She said staff has been doing due diligence on the proposed site, and this information is included in attachment B. She introduced Derek Jones, Katherine Taylor, and Chris Garis, architects from Freelon. Lucinda Munger said in November 2013 the Board authorized staff to do due diligence on the site at 120 Brewer Lane site, and to begin the primary public input phase. She said the Board also authorized the selection of Freelon Associates to facilitate the process in January of this year. Jeff Thompson outlined the three legs of the due diligence process. He said the public engagement process is ongoing; the physical analysis of the site has been completed, and there have been no changes since the last report to the Board; and the third leg is the development structure, which will be discussed in closed session. He reviewed a slide map of the site, and introduced Derek Jones. Derek Jones gave information on the Freelon group and said the group has a staff of 45, including 30 licensed architects. He said libraries are a particular focus for the company. He said community libraries are very unique and are tailored to the community's needs. He said there are a variety of inethods to gather community input. He introduced Katherine Taylor. Katherine Taylor said the goal was to gather input and come up with a conceptual program based on this input, as well as demographic information and statistics. She said there were several public engagement workshops, online surveys, and public comment cards. She said the questions centered on how the community wanted their library to look, as well as the