Minutes 04-10-2014 - Laserfiche WebLink

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a discussion point for the past years, but this year the SAPFO numbers have been considered, and that moves this to 2023. He said Elementary number 8 for OCS will open in 23-24. Commissioner McKee asked how the move back of Cedar Ridge is valid if Mebane is not providing SAPFO numbers. Paul Laughton said this has been on the table for discussion for 2 or 3 years, but this movement is based on the SAPFO numbers. Craig Benedict said even though Mebane is not part of the formal SAPFO, when children do show up from the Mebane communities, they are counted. He said projections are historical and actual, so if there is an uptick in enrollment from development on the Orange County side of Mebane, those projections will be modified. He said there is a "ghost" count of the development to see if children are showing up as a result of this growth. He said these projections are very sensitive, and they are closely monitored. Commissioner McKee said his question was based on the amount of the jump. Commissioner Price said she is still not clear on the monitoring of Mebane. She asked where this shows up in the CIP and whether it is possible to include a footnote. Craig Benedict said projections are based on the children who show up at the schools; so Mebane is being counted from that standpoint. He said projections are taken based off of what has happening over the last 5 or 10 years, so Mebane's growth is counted. Commissioner Price said parents and teachers were saying that classes at Cedar Ridge were being held in hallways. She questioned if this indicates the need for classroom additions sooner rather than later. Commissioner Gordon said people talk about how certain schools are overcrowded. She said the trigger for building more capacity comes when the level goes up for all of the schools in that category. She said Chapel Hill has a lot of Elementary schools and some are overcrowded while others are not. She said it is the responsibility of the school system to redistrict. She said the same is true for OCS, and in this case Orange High School is not being used to capacity, while Cedar Ridge is at capacity. She said when the capacity of both high schools reaches 110 percent, SAPFO kicks in. She said the rationale is to have the space ready by the time you reach 110 percent. Commissioner Price suggested that the Board bring this to the attention of the schools, and hope it will be corrected. Chair Jacobs said yes. He noted that it is challenging to redistrict. Commissioner Price asked about the schools in Orange County where the students are in trailers, and she questioned the safety of this. Chair Jacobs said it is part of the school comprehensive plan. Commissioner porosin referred to page 91. He questioned, given what staff said about the timetable for new schools, what the money listed as new school allotments for years 1 through 5 would be used for. Paul Laughton said that is strictly pay as you go funds and lottery proceeds. Commissioner porosin asked if the Board has any control over how this is spent. Paul Laughton said this is part of the request in the CIP document. He said the schools have shown how they would like to spend this on repairs and replacements. He said there are budget amendments every year regarding the lottery funds. He said staff receives quarterly notification of the money available in the system, and then the schools can request the money. He said this is then brought to the Board as a budget amendment each time. Commissioner porosin clarified that the only thing that would show up on their itemized list would be new school construction items, and the rest shows up in the CIPs submitted by the schools. Paul Laughton said yes.