Minutes 04-10-2014 - Laserfiche WebLink

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Chair Jacobs said there should be a vote this fiscal year so that more direction can be given. He said this is operating on an assumption that the Board has never embraced or voted on. Commissioner Pelissier said she was operating under the assumption that the goal was to have a 10,000 square foot library with the potential to expand to 20,000 square feet as population grows. She would like to have some idea of when the additional square footage might be needed. She said it sounds like the current proposed site would not even allow this expansion. Chair Jacobs said the point is whether $7 million is really needed in year three Michael Talbert agreed, but said this is a fair number until other sites are ruled out. Chair Jacobs said this will then affect all of the other fiscal projections. Commissioner Gordon asked when the Board will know this information. Jeff Thompson said the Board will have a work session on June 13th to hear the results of the public process and the physical due diligence. He said there will also be a closed session regarding the state of the negotiations for the transaction structure. Commissioner Gordon said she does not believe there is 20,000 square feet available at that site, but it is more than 10,000. Jeff Thompson said the 20,000 is the upside, but the understanding with the developer is 18,000. Commissioner McKee said his concern on all of these potential building projects is that we are as efficient and effective as possible. He asked about the $400 per square foot price and why this cost was so high. Jeff Thompson said this figure is a project budget, and it includes not only the building but the cost of outfitting the building, including books, as well as a parking deck to accompany the building. Chair Jacobs referred to page 32 about the proposed jail, and asked about the fact that it states that a consultant has been retained. Jeff Thompson said Steve Allen is the consultant who is working on the jail alternatives and the capacity study. He said these are being done separately, but they are complimentary to each other. He said there should be something to report in the next few weeks. Chair Jacobs asked about the professional services budget of$250,000 and whether it would be expended in the next three months or carried forward. Jeff Thompson said this will carry forward. Commissioner McKee asked if this will be brought back to the Board for consideration with all of the concept options. Jeff Thompson said yes. Commissioner McKee said the build out scenario could radically change the amount. He said he is comfortable leaving the amount as placeholder, though he is not sure it will be necessary. Commissioner Gordon thinks it is a good idea to come back with what is realistic regarding building this in stages. She said it can cost more depending on how it is planned. She would like to see what the reasonable break points would be. She asked if staff thinks this can be figured this out this fiscal year. Jeff Thompson said yes, that is the plan. He said he believes this will be done in the next several weeks. Commissioner Price asked what the debt service number is based on. Clarence Grier said this would be based on the County issuing a debt of$250,000 this year for the professional services. Jeff Thompson said the County has spent about $30,000 this year.