Minutes 04-10-2014 - Laserfiche WebLink

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Michael Talbert said last year, this line was $750,000, and there have been significant updates to infrastructure. He asked Jim Northup to present an update on this. Jim Northup said this past year IT had improved its disk storage system. He said the rapid growth of County data has necessitated the purchase of servers every year. He said staff is now looking at a two-fold method of PC replacements, including physical replacements and virtual desktops. He said the Board will probably be seeing a contract for the virtual desktops in the coming weeks. He said this will mean saving the machines and repurposing them. He said this is not a cost savings, but is about a one for one. He said the oldest computers are about 6 and a half years old, and this process will make the oldest computers 4 and a half years old. He said the staggering of this process, replacing about 20% of computers each year, has been very beneficial. Chair Jacobs said the County had a more aggressive PC replacement schedule in the past and could not afford to keep doing it. He said it is good to see this is coming back. Jim Northup said he was surprised to see the County edging up in age, but he said the timing was around the time of a major upgrade to almost half of the fleet. He said there are currently about 1300 computers, including laptops, and it is easier to manage doing a few of them every year. Michael Talbert said disk space becomes more and more important as the County continues to move away from paper storage. Register of Deeds Paul Laughton said this is a preservation fund from a mandate that 10 percent of register of deeds fees go into a separate project. He said this is $80,000 in 2014-15. Life Safety—ADA He said $25,000 is designated for the access doors at West Campus and the Seymour Center. Viper Radio system/Communication Systems Improvement Paul Laughton said both of these items are related to Emergency Services communications. He said the Viper Radio includes $1 million in costs for communication towers, and this has been spread out over a 2 year period, with $500,000 in 2013-14 and $500,000 in 2014-15. He said the $122,000 in Communication Systems Improvements is to continue scheduled replacement of the 800 MHz radios. He noted that there is a $920,000 amount in year 4 for the replacement of the sheriffs' radios. Commissioner Gordon said there had been discussion at one point about changing the way the agendas are accessed on the website to allow people to access one item without downloading everything. She said she is not sure if this involves buying a new software system or if it would go in the CIP, but she does not see anything in the budget. Michael Talbert said this item was not included in the CIP, because it did not receive any votes after the discussion at the retreat. He said if this needs to be re-visited and moved up, this can be done, but it will require some software and potentially some hardware. Clarence Grier said $50,000 was earmarked the past two years in the IT budget for Board initiatives. He said this is could be paid for out of that $100,000. Commissioner Gordon said she wants to flag this item so it is not forgotten. Michael Talbert said it can be done, and he will find out what it would cost and bring that back to the Board. Blackwood Farm Park