Minutes 04-10-2014 - Laserfiche WebLink

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Chair Jacobs asked how staff would propose funding a potential expansion of the Seymour Center. Michael Talbert said the logical place to expand the Seymour Center is toward the road. He said it will be hard to design this until it goes through this next process. He said part of the infrastructure in year 2 is to redesign the roadway. Chair Jacobs said presumably staff is going to make a cost estimate of what will be needed for whatever expansion is recommended. He asked if staff is working on this estimate yet. Michael Talbert said staff is not that far along with this yet. He said this has been defined as a need, and hopefully the project needs can be prioritized next year. Commissioner McKee asked for a 30-second overview of the current planning process. Jeff Thompson said staff submitted the special use permit modification that will bring the three existing special use permits on the parcel together into one. He said the intent is to achieve a 25 year vested right on an overall site plan that includes approximately 400,000 square feet of buildable area. He said this includes the ability to expand the existing facilities on the site. Commissioner McKee asked where things are in the process. Jeff Thompson said the Chapel Hill planning staff has done their full reviews and referred the matter to their advisory boards. He said this will graduate into a planning board review and then a decision in June of this year by the town council. Commissioner Gordon noted that the proposed infrastructure is already known, though it is not known whether it will be approved. She suggested that preliminarily it makes sense to think about what is wanted. Chair Jacobs said he is thinking that when a bond committee is created and the different interests are presented, including senior centers, it makes sense to already have some idea of a number. He said the bond will likely be two years from now, and he would like to get moving within the available framework to make a decision. Michael Talbert said that is a logical way to look at it. He said if a bond referendum is done in 2 years, there would be a 7 year window to spend the fund. He said this could be a 2- 4 year project. He said prior to getting to the bond, staff can identify the size, scope and complexity of this project, with an estimated dollar amount. He said they are just not there yet. Commissioner Gordon agreed that it is important to have some ideas of what is going to be done, prior to coming to the bond discussions. HVAC Projects— Geothermal Paul Laughton said these projects total $205,500 and include three areas — Hillsborough Commons, Skills Development and the larger project at the Whitted Building. He said the chiller replacement at the Whitted Building is a need that must be addressed in 2014- 15. He said the total for this replacement is $250,000 but he believes $100,000 of this can be drawn from contingency funds for the Whitted project. Roofing Projects Paul Laughton said these total $179,000 and the schedule on page 28 of the CIP has been updated to show the current needs. Information Technology(IT) Paul Laughton said the CIP lists $500,000 for the entire years and out years. He said $50,000 is set aside every year for Board initiatives, which leaves $450,000 for infrastructure, including replacement of laptops, desktops and other things that need to be replaced. He said this number is a little less than previous years when there were special projects.