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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 24, 2008 <br />Action Agenda , <br />Item No. ~~_ <br />SUBJECT: Minute Preparer Agreement <br />DEPARTMENT: Board of County PUBIC HEARING: (Y/N) No <br />Commissioners <br />ATTACHMENT(S): <br />Agreement <br />INFORMATION CONTACT: <br />Donna Baker, Clerk to the Board <br />245-2130 <br />PURPOSE: To consider for approval an agreement between Orange County and Becky Butler <br />for the transcription of minutes. <br />BACKGROUND: Up until 1999, staff in the Office of the Clerk to the Board of County <br />Commissioners expended significant time and energy transcribing and preparing written <br />minutes for various meetings, mostly for the Board of County Commissioners' meetings., During <br />the budget process in 1999, the County. Commissioners decided to outsource minute <br />preparation. During the past 9 years, this has definitely enhanced efficiency in the BOCC <br />department as the number. of BOCC meetings has increased dramatically over the years and <br />the minute transcriber (who many times is requested to provide verbatim minutes) has become <br />an invaluable asset to transcribe meeting information in an quick and efficient manner, so that <br />the Clerk may present the minutes for BOCC approval and thus to the community for public <br />review/consumption. <br />FINANCIAL IMPACT: Funding is included in the budget for the Clerk's office. <br />RECOMMENDATION(S): The Manager recommends that the Board approve the agreement <br />and authorize the Chair to sign on behalf of the Board. <br />