Agenda - 09-16-2014 - 7a - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 16, 2014 Action Agenda Item No. 7 -a SUBJECT: Bid Award —Hook Lift Truck for Solid Waste DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No Financial Services ATTACHMENT(S): Pricing Sheet INFORMATION CONTACT: Gayle Wilson, Solid Waste, 919 -968- 2885 Clarence Grier, 919 - 245 -2453 1 PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX for a Hook Lift Truck for the Recycling Division of the Solid Waste Management Department. BACKGROUND: The 2014 -15 budget calls for the replacement of a Hook -Lift Truck. This truck will be used to service the recycling compactors at Walnut Grove Convenience Center, the cardboard compactor at the landfill, and all of the purple rigid plastic roll -off containers at the County's five (5) solid waste convenience centers and five (5) recycling drop off sites. The current truck continuously requires repair and maintenance and has outlived its useful life. This new hook truck will help to ensure continuity of the collection schedule and can be used as an emergency backup service vehicle in emergencies. North Carolina General Statute (NCGS) 143- 129(e)(3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The Texas Local Government Purchasing Cooperative (BuyBoard) is a cooperative purchasing group that meets the requirements of NCGS 143 - 129(e)(3). The specific contract number is BuyBoard Contract #430 -13. The terms of the contract call for items to be sold and serviced through a local dealer bid. Triad Freightliner and Carolina Environmental Systems have been identified as the local dealers. Staff compiled a list of specifications that meet the County's needs and compared these specifications to information units bid by The Texas Local Government Purchasing Cooperative. There were no noted deficiencies and staff determined that all specifications met the County's needs. The recommended unit consists of a 2015 Freightliner 122SD Cab and Chassis with a Swaploader 650 Hook Lift at a total cost of $ 193,225. The pricing sheet is attached.