Agenda - 09-16-2014 - 6a - Laserfiche WebLink

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2 3 DRAFT 4 5 6 7 8 9 10 11 12 13 14 Attachment 4 MINUTES BOARD OF COMMISSIONERS WORK SESSION May 13, 2014 7:00 p.m. The Orange County Board of Commissioners met for a Work Session on Tuesday, May 13, 2014 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, and Renee Price COUNTY COMMISSIONERS ABSENT: Penny Rich 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: Interim County Manager Michael Talbert, Assistant County 17 Managers Cheryl Young and Clarence Grier and Clerk to the Board Donna Baker (All other 18 staff members will be identified appropriately below) 19 20 Chair Jacobs called the meeting to order at 7:06 p.m. 21 22 1. Southern Branch Library Siting Criteria Update 23 Michael Talbert said this is a follow up to the contract with Freelon. He noted that Jeff 24 Thompson was present, as well as the work group members, Lucinda Munger and Michael 25 Harvey, and representatives from Freelon. 26 Lucinda Munger said the purpose of tonight is to update to the Board of County 27 Commissioners on the public input process, as facilitated by the Freelon group. She said staff 28 has been doing due diligence on the proposed site, and this information is included in 29 attachment B. 30 She introduced Derek Jones, Katherine Taylor, and Chris Garis, architects from Freelon. 31 Lucinda Munger said in November 2013 the Board authorized staff to do due diligence 32 on the site at 120 Brewer Lane site, and to begin the primary public input phase. She said the 33 Board also authorized the selection of Freelon Associates to facilitate the process in January of 34 this year. 35 Jeff Thompson outlined the three legs of the due diligence process. He said the public 36 engagement process is ongoing; the physical analysis of the site has been completed, and 37 there have been no changes since the last report to the Board; and the third leg is the 38 development structure, which will be discussed in closed session. 39 He reviewed a slide map of the site, and introduced Derek Jones. 40 Derek Jones gave information on the Freelon group and said the group has a staff of 41 45, including 30 licensed architects. He said libraries are a particular focus for the company. 42 He said community libraries are very unique and are tailored to the community's needs. He 43 said there are a variety of methods to gather community input. He introduced Katherine Taylor. 44 Katherine Taylor said the goal was to gather input and come up with a conceptual 45 program based on this input, as well as demographic information and statistics. She said there 46 were several public engagement workshops, online surveys, and public comment cards. She 47 said the questions centered on how the community wanted their library to look, as well as the 48 specific programs and activities desired. She said there was also a focus on how the 49 community feels about the Brewer Lane site.