Agenda - 09-16-2014 - 6a - Laserfiche WebLink

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10 1 Michael Talbert said staff is not that far along with this yet. He said this has been 2 defined as a need, and hopefully the project needs can be prioritized next year. 3 Commissioner McKee asked for a 30- second overview of the current planning process. 4 Jeff Thompson said staff submitted the special use permit modification that will bring the 5 three existing special use permits on the parcel together into one. He said the intent is to 6 achieve a 25 year vested right on an overall site plan that includes approximately 400,000 7 square feet of buildable area. He said this includes the ability to expand the existing facilities 8 on the site. 9 Commissioner McKee asked where things are in the process. 10 Jeff Thompson said the Chapel Hill planning staff has done their full reviews and 11 referred the matter to their advisory boards. He said this will graduate into a planning board 12 review and then a decision in June of this year by the town council. 13 Commissioner Gordon noted that the proposed infrastructure is already known, though it 14 is not known whether it will be approved. She suggested that preliminarily it makes sense to 15 think about what is wanted. 16 Chair Jacobs said he is thinking that when a bond committee is created and the different 17 interests are presented, including senior centers, it makes sense to already have some idea of 18 a number. He said the bond will likely be two years from now, and he would like to get moving 19 within the available framework to make a decision. 20 Michael Talbert said that is a logical way to look at it. He said if a bond referendum is 21 done in 2 years, there would be a 7 year window to spend the fund. He said this could be a 2 -4 22 year project. He said prior to getting to the bond, staff can identify the size, scope and 23 complexity of this project, with an estimated dollar amount. He said they are just not there yet. 24 Commissioner Gordon agreed that it is important to have some ideas of what is going to 25 be done, prior to coming to the bond discussions. 26 27 HVAC Projects — Geothermal 28 Paul Laughton said these projects total $205,500 and include three areas — Hillsborough 29 Commons, Skills Development and the larger project at the Whitted Building. He said the 30 chiller replacement at the Whitted Building is a need that must be addressed in 2014 -15. He 31 said the total for this replacement is $250,000 but he believes $100,000 of this can be drawn 32 from contingency funds for the Whitted project. 33 34 Roofing Projects 35 Paul Laughton said these total $179,000 and the schedule on page 28 of the CIP has 36 been updated to show the current needs. 37 38 Information Technology (IT) 39 Paul Laughton said the CIP lists $500,000 for the entire years and out years. He said 40 $50,000 is set aside every year for Board initiatives, which leaves $450,000 for infrastructure, 41 including replacement of laptops, desktops and other things that need to be replaced. He said 42 this number is a little less than previous years when there were special projects. 43 Michael Talbert said last year, this line was $750,000, and there have been significant 44 updates to infrastructure. He asked Jim Northup to present an update on this. 45 Jim Northup said this past year IT had improved its disk storage system. He said the 46 rapid growth of County data has necessitated the purchase of servers every year. He said staff 47 is now looking at a two -fold method of PC replacements, including physical replacements and 48 virtual desktops. He said the Board will probably be seeing a contract for the virtual desktops in 49 the coming weeks. He said this will mean saving the machines and repurposing them. He said 50 this is not a cost savings, but is about a one for one. He said the oldest computers are about 6