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H. Terminations <br /> Any decision to discharge a permanent employee is made in accordance with the <br /> Orange County Disciplinary Procedure and is based on job-related performance or <br /> conduct. All involuntary termination decisions are based on job-related reasons and <br /> are in no way related to race, color, national origin, religion, creed, sex, sexual <br /> orientation, age, disability, political affiliation and Vietnam-Era or disabled veteran <br /> status. <br /> VI. Internal Monitoring and Reporting System <br /> A. General <br /> Orange County gathers and maintains statistics in regard to employment of minorities <br /> and women. The monitoring systems are designed to measure the effectiveness of <br /> personnel programs, indicate areas where remedial action may be necessary and to <br /> determine the degree to which goals have been met. <br /> B. Personnel Activities <br /> Specific formal monitoring and reporting activities of the Personnel Department <br /> include: <br /> 1. Maintaining applicant flow data on an automated applicant tracking system and <br /> evaluating this on an annual basis. <br /> 2. Maintaining data on personnel transactions including hires, promotions, transfers, <br /> demotions and terminations on a continuous basis and reviewing this data <br /> annually. <br /> 3. Maintaining data on training program participants and evaluating this on an <br /> annual basis. <br /> 4. Analyzing affirmative action progress in relation to goals on a semi-annual basis <br /> and reporting to affected departments as to progress on specific affirmative action <br /> goals. <br /> 5. Compiling of data, analyzing and reporting annually to the County Manager and <br /> Department Heads covering all aspects of affirmative action progress. <br /> 6. Updating the Affirmative Action Plan on a biennial basis. <br /> 7. Compiling the EEO-4 Report for the Equal Opportunity Commission, as <br /> scheduled by EEOC. <br /> -13- <br />