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18 <br /> Attachment 2 <br /> Procedures Governing Operation of Orange County Facilities <br /> I. Reservation and Cancellation Procedures <br /> A. Reservation. <br /> 1. A completed Application for Facility Use is required for all reservations. <br /> 2. A Notice of Reservation Approval/Disapproval will be provided to the <br /> requestor within three business days following receipt of the completed <br /> Application. An approved Application will serve as the proof of reservation <br /> and must be available during the meeting/event should questions about the <br /> reservation arise. <br /> 3. Reservations are accepted no earlier than 90 days prior to the requested <br /> date of use for all non-County department use, except with the written <br /> authorization of the County Manager or designee. <br /> 4. No group may reserve facilities continuously so as to preclude the use of the <br /> facility by any other group or organization. <br /> 5. Parents or legal guardians must reserve the County facility for anyone under <br /> 18 years of age and must assure adequate adult supervision of youth <br /> groups using any facility. This may require the user paying for security <br /> officers to monitor activities both in and outside the County facility being <br /> used. <br /> 6. Refunds, due to inclement weather, will be issued for indoor facility or picnic <br /> shelter permits if the County Manager closes county offices. Should a <br /> County facility be closed due to inclement weather or other unforeseen <br /> circumstances, the party making the reservation will be given the option to <br /> reschedule, before being refunded all reservation/damage deposits and <br /> usage fees. <br /> 7. Facility Reservations extending past operating hours will be subject to an <br /> hourly fee for on-site personnel, as provided in Section 8.0 of the Facilities <br /> Use Policy. <br /> 8. Parks and Recreational Facilities. <br /> a. Areas within or adjoining parks and recreational facilities as identified <br /> in Section 10.0, Orange County Facilities Use Policy, or on park <br /> properties such as a meadow or open field may be reserved as long <br /> as the proposed activity is determined by the County Manager or <br /> designee to be appropriate use of that area. <br /> Orange County Facilities Use Policy Proposed Amendment September 4,2014 <br /> Page 14 of 17 <br />