Minutes 06-17-2014 - Laserfiche WebLink

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to the Board in the fall of 2014. She said the project is now in phase 3, and she reviewed the following information for next steps, as outlined in the abstract: A proposed Agreement with Mr. Visser is attached. As set forth therein under the Scope of Work, the Contractor will, beginning during the summer break, convene and facilitate a series of 6-8 anticipated meetings with the County's designated Communications Committee, to be comprised of an Assistant County Manager, departmental representatives selected by the County Manager, and two County Commissioners designated by the Board of County Commissioners. FINANCIAL IMPACT: The financial impact of engaging Rod Visser to complete Phase Three is not to exceed $20,000. A total of$12,800 will be provided from the FY 2013-14 Manager's Miscellaneous budget and the remainder will be allocated from unexpended funds in the County Manager's FY 2013-14 budget. A motion was made by Commissioner Pelissier, seconded by Commissioner Rich for the Board to: 1) Establish a Communications Committee comprised of County department representatives to be designated by the Manager and two Commissioners appointed by the Board; 2) authorize the Manager to execute a contract, and any amendments thereto, with Rod Visser to work with the Committee at a cost not to exceed $20,000. VOTE: UNANIMOUS Commissioner Price volunteered for the committee, and Commissioner porosin suggested Commissioner Rich. Commissioner Rich asked about the time of day when the 6-8 meetings would be held. Rod Visser said the timing would be up to the committee, and he is flexible. Commissioner Rich said she would be happy to be on the committee... Commissioner Gordon volunteered in place of Commissioner Price, who withdrew. A motion was made to appoint Commissioner Rich and Commissioner Gordon to the communications committee. VOTE: UNANIMOUS Chair Jacobs requested that the agendas for all of the work groups be shared with all members of the Board of County Commissioners in the interest of sharing information and allowing participation of Commissioners who may be interested in attending the meetings. Commissioner Gordon said she thinks this is a good idea, and it is good for the Commissioners to notify the group of their intention to attend, so there will not be too many Commissioners present. h. Space Study Work Group Formation and Charqe (9:35-9:50)