Minutes 06-03-2014 - Laserfiche WebLink

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The Board approved and authorized the Manager to sign the revised memorandum of agreement between the Town of Hillsborough and the County for the preservation of cultural and archaeological resources. 7. Reqular Aqenda a. Improvements in the Historic Roqers Road Neiqhborhood (8:10-8:30) The Board considered authorizing the Chair to execute an Interlocal Agreement with OWASA for preliminary engineering services for waste water system Improvements (Attachment 5) to serve the Rogers Road Area, and an Agreement with the Jackson Center (to be drafted by the County Attorney) to work in partnership with the Rogers Eubanks Neighborhood Association (RENA) to undertake the community outreach initiative in the Rogers Road Community. A separate reimbursement agreement will be drafted by the County Attorney with both the Towns of Chapel Hill and Carrboro to reimburse the County for their share of the project, and will be presented to the Board at the September 4, 2014 regular meeting. Michael Talbert reviewed the history of this item as outlined in the abstract. He noted that there are several resolutions included from the towns, indicating their willingness to move these items forward. He said OWASA met on May 8th and approved the interlocal agreement and the scope of services for preliminary engineering. He said the next step is to move this forward for the neighborhood, and Orange County will become the contracting agent. He said this will come back at a later date with request for approval of a cost share agreement of 43 percent for the County, 43 percent for Chapel Hill, and 14 percent for Carrboro. He said the total cost is $180,000, and the County has already approved a budget amendment of$77,400, which equates to 43 percent. He said the two towns should approve their amounts in the fall, and the town managers have assured staff that this money is in next year's budget. Michael Talbert said the recommendation is to authorize the Chair to approve the interlocal agreement with OWASA, and the Jackson Center, based on the attached scope of services. He said a separate agreement will come to the Board in the fall, which will also be approved by both towns to reimburse the County for their share of the project. Commissioner Rich said Carrboro was at one point not in favor with the amount presented for outreach. She asked if Carrboro had changed their mind about this. Michael Talbert said Carrboro approved two different resolutions, and the final one directed staff to move forward after some minor changes were made to the scope of services. He said Carrboro was very interested in keeping the scope limited to the 86 parcels that were identified by the task force. Commissioner Price asked if the Jackson Center scope of services was authored by the Jackson Center staff. She asked if the scope of services will be reformatted into the form of a contract. Michael Talbert said the scope of services will be the basis for a contract. He said this was originally drafted by the Jackson Center, and it has gone through several revisions with input from all of the entities. He said this final document has been approved by the Jackson Center and RENA. Commissioner porosin asked about the status of the time table and what the community can expect moving forward. Michael Talbert said the interlocal agreement with OWASA is done, and they have received the proposals, but their board has not awarded the contract. He said once the contract is awarded it will take about 6 months for the work to be completed. He said this means the information will likely be coming back around January for the Board and towns to