Agenda - 09-04-2014 - 6a - Laserfiche WebLink

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36 1 representatives to be designated by the Manager and two Commissioners appointed by the 2 Board; 3 2) authorize the Manager to execute a contract, and any amendments thereto, with Rod Visser 4 to work with the Committee at a cost not to exceed $20,000. 5 6 VOTE: UNANIMOUS 7 8 Commissioner Price volunteered for the committee, and Commissioner Dorosin 9 suggested Commissioner Rich. 10 Commissioner Rich asked about the time of day when the 6-8 meetings would 11 be held. 12 Rod Visser said the timing would be up to the committee, and he is flexible. 13 Commissioner Rich said she would be happy to be on the committee... 14 Commissioner Gordon volunteered in place of Commissioner Price, who withdrew. 15 16 A motion was made to appoint Commissioner Rich and Commissioner Gordon to the 17 communications committee. 18 19 VOTE: UNANIMOUS 20 21 Chair Jacobs requested that the agendas for all of the work groups be shared with all 22 members of the Board of County Commissioners in the interest of sharing information and 23 allowing participation of Commissioners who may be interested in attending the meetings. 24 Commissioner Gordon said she thinks this is a good idea, and it is good for the 25 Commissioners to notify the group of their intention to attend, so there will not be too many 26 Commissioners present. 27 28 h. Space Study Work Group Formation and Charge (9:35-9:50) 29 The Board considered the establishment of a Work Group and charge to provide 30 recommendations regarding on-going facilities planning and space utilization and if the Work 31 Group is established, appoint two members of the Board of Commissioners to serve on the 32 Work Group. 33 Wayne Fenton reviewed the following background information from the abstract: 34 35 The Board-adopted study framework is illustrated in Attachment 1 entitled "Board-Adopted 36 Framework for Iterative, Continuous Space Study". The framework is founded in the original 37 2001 framework and guiding principles as well as the major space study framework update in 38 2005 and further updated and adopted by the Board on June 18, 2013. 39 In keeping with the Board's intention and need for the space study to be "iterative and 40 continuous", and coordinated with the annual capital investment planning process, and 41 recognizing that site approval of the Southern campus property, anticipated in June, 2014, will 42 provide an additional need for space and facility planning for the next five to twenty five year 43 period, Asset Management Services (AMS) staff propose the establishment of a new Space 44 Study Work Group to include key County staff members and two Board members. Attachment 45 2, "Facilities Disposition and County Services Illustrative", was originally presented to the Board 46 on May 21, 2013 and represents this ongoing space discussion relative to constructed and 47 renovated County facilities, as well as a "going forward" point for discussion within this 48 proposed Work Group. The Work Group should also be tasked with considering a centralized, 49 County wide records and physical storage policy as discussed with the Board in the spring of 50 2013.