Agenda - 09-04-2014 - 6a - Laserfiche WebLink

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22 1 Commissioner Rich said that is exactly how it works, and the way to use technology to 2 your advantage is to coordinate with other departments and between entities. She said it is a 3 good idea to integrate this into all of the departments. 4 Lucinda Munger said one of the questions on the manager's recommendation notes that 5 it would be helpful to have a formal communications team. She said this team could gather on 6 a regular basis to do this on a more formal level and share initiatives. 7 Michael Talbert said this is evolving as the technology evolves. 8 Carla Banks said when departments decide that they want a social media page she 9 encourages them to like and follow all of the departments that are active on social media so 10 that everyone is aware of each other's pages. She said the new website design will include a 11 page that shows all of the social media accounts. 12 Stacy Shelp is the Communications Manager from the Health Department. She said 13 knowing your own target audience and understanding how to integrate the newer social media 14 with traditional media is a key element. She said it helps that she and some others in the room 15 are on the larger countywide communicators work group that also works with the municipalities. 16 She said this support is key in situations like inclement weather or emergencies. 17 Commissioner Price said what she does not see here are goals and objectives. She 18 also asked about a timeline. 19 Stacy Shelp said this depends on the department and what needs to be communicated. 20 She said the goals can be different for each one. She said the main overall goal can be the 21 same, but how you get there is changing so quickly and the communication differs depending 22 on the audience. She said it is important to integrate a variety of tools. 23 Chair Jacobs said this process is designed to get the Board to a strategic plan. 24 Commissioner Gordon said given the time constraints, she wants to make sure some 25 kind of blessing is given to this approach so that it can get them to a strategic plan. She said 26 this is phase one, and for phase two she supports getting the interview process going. She 27 hopes that staff will let the Board of County Commissioners know what the interview will consist 28 of, in order to allow for brief feedback. 29 Commissioner Gordon said she would also like to receive some good examples of 30 strategic plans. She said this will allow the Board to give feedback on what they like. 31 Commissioner Gordon said the questions and the things that have been presented are 32 really good, but these are just examples, and she would like to see the overall objective. She 33 would like to see a draft plan in September. 34 Commissioner McKee said he agreed with Commissioner Gordon regarding the desire to 35 see a draft plan in September. He said he also agrees that there needs to be coordination 36 between the towns and the County. 37 Chair Jacobs asked if the rest of the Board needed to see the questions before hand, 38 and the response was no. 39 Michael Talbert said he sees this as a free form discussion. He said these are the six 40 obvious questions to him, but he is sure the Commissioners have other ideas or plans that they 41 like or dislike. He said this will be the time to communicate that. 42 Chair Jacobs said the Board seems comfortable with the process, but would like to see 43 examples of some strategic plans. He said this will move forward with Rod Visser interviewing 44 the Board of County Commissioners. 45 46 5. CLOSED SESSION 47 48 A motion was made by Commissioner McKee, seconded by Commissioner Price to go 49 into closed session at 10:10 p.m. for the following purposes: 50