Agenda - 09-04-2014 - 6a - Laserfiche WebLink

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14 1 The Hook-Lift Truck has been scheduled to be purchased in FY 2014/15. 2 3 Staff has a desire to minimize the General Fund contribution to the Solid 4 Waste/Sanitation budget. Staff also attempts to maintain ongoing judicious oversight of 5 expenditures, which has resulted in a Department FY 13/14 under-expenditure sufficient 6 to fund the $193,225 truck purchase. Based upon discussion by the Finance Director, 7 County Manager and Solid Waste Director of the projected under-expenditure sufficient 8 enough to purchase the truck, and at the recommendation of the Director(with the 9 objective of limiting general fund contributions to the solid waste budget by not adding 10 the $193,225 to the already requested $1,856,543), a general consensus was reached that 11 advancing the purchase of the truck presented a financial opportunity and was a prudent 12 financial decision, given that the advance purchase period was only about 2-3 months 13 prior to the FY 2014/15 scheduled purchase. 14 15 Sanitation's Hook-Lift trucks are seeing significantly increased mileage hauling to the 16 Durham Transfer Station and prompt replacement is necessary to maintain reliable 17 collection and disposal schedules. 18 19 Gayle Wilson said the hook lift truck was scheduled to be purchased in the 2014-2015 20 budget; however it is a sanitation truck. He said that was included in the general fund 21 contribution. He said if this had been continued and purchased, it would have been bid on in 22 July and approved in September. He said at the end of the year it was projected that there 23 would be sufficient unspent funds in the sanitation budget to purchase the truck. He said the 24 decision was made to purchase it out of unspent funds instead of adding this to the general 25 fund. He said this would reduce the recommended general fund contribution to sanitation and 26 allow purchase of the truck 3 months earlier than otherwise planned. 27 Commissioner Gordon asked if this is just a matter of which year the general fund 28 contribution will be reduced. 29 Gayle Wilson said this will reduce the general fund contribution next year. He said 30 staff's recommendation does not include that truck, as it is proposed to be purchased this year. 31 Clarence Grier said the truck will be purchased with solid waste funds that are available 32 in the solid waste budget for this current 2013-2014 fiscal year. He said this will not increase 33 the general funds contribution for sanitation for this year or next fiscal year. 34 Commissioner Gordon said she wants to make sure that the general fund contribution is 35 less for next year if this was purchased this year. 36 37 A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to 38 award a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX for a Hook Lift Truck at a 39 delivered cost of$193,225 for the Sanitation Division of the Solid Waste Management 40 Department. 41 42 VOTE: UNANIMOUS 43 44 a. Minutes 45 The Board approved the minutes from April 15 and March 11, 2014 as submitted by the Clerk to 46 the Board. 47 b. Motor Vehicle Property Tax Releases/Refunds 48 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 49 property tax values for seventeen (17) taxpayers with a total of eighteen (18) bills that will result 50 in a reduction of revenue in accordance with NCGS.