Agenda - 02-21-1995 - IX-D - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF-COMMISSIONERS Action Agenda Item No. _D ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 1995 SUBJECT: BID AWARD/CONTRACT APPROVAL;CHILLER UNIT AT NEW COURTHOUSE DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext.2650 Bid Tabulation Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider awarding a bid and approving a contract,contingent upon Attorney and Staff review, for a new chiller system to be provided and installed at the New Courthouse. BACKGROUND: During the Summer, 1994 the existing chiller system at the New Courthouse experienced significant maintenance problems. One compressor is completely non-functional,thereby causing the system to operate at one-half capacity. Investigation revealed that the system is obsolete and cannot be repaired. it is our understanding that this system Is original to the building,built in 1953. Specifications were prepared by Gary Merritt,consulting engineer,and bids were solicited to replace the chiller system. The result of the bid Is attached. Since it is important to install the system during a period of time when minimal heat and cooling is required for the building we are requesting that the Board both award the bid and approve the contract,contingent upon the appropriate reviews. This witl expedite the process and ensure that the system is installed in time for the 1995 cooling season. Partial funding for this work was included in the 19941999 CIP,the balance of the project funding is recommended in the 1995-2000 CIP. In order to be able to complete this work in the time frame required,it is recommended that other line items within the New Courthouse Project account be realigned to cover the amount anticipated through the 1995 CIP. Those funds would be replaced through the 1995-2000 CIP. RECOMMENDATION: The Manager recommends that the Board award a bid to Comfort Engineers for replacement of the chiller system at the New Courthouse for a sum of$104,490 and approve a contract in this amount,contingent upon staff and Attorney review;and authorize the Chair to sign on behalf of the Board.