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r <br /> 1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No.-T-)(-L' <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: February 21, 1995 <br /> SUBJECT: BID AWARD;PUBLIC WORKS MAINTENANCE FACILITY <br /> DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: XX <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> PAM JONES, eut.2650 <br /> Bid Tabulation Telephone Number- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider awarding a bid and approving contracts for the Public Works Maintenance Facility. <br /> BACKGROUND: Bids were received for the Public Works Maintenance Facility on January 12, 1995; a <br /> tabulation is attached. The bids,including all alternates,total$1,356,389. The available funds for the project <br /> total appro)dmatsly$1,020,000;a short-fall of approbmately$336,000. <br /> There are several factors which contribute to the short-fall: <br /> 1. The od*W appropriation did not include funds to develop the new access road to the facility. As <br /> you may recall,the existing driveway is located below the crest of a hill on Hwy 86,which creates numerous <br /> safety hazards while entering or leaving the Public Works facility. The new access road will line up <br /> approbmatey with the Hwy 86/57 intersection. <br /> 2. The Town and the County pursued to potential use of the site jointly in which case some of the cost <br /> of infrastructure would be shared. When this plan did not come to fruition,the full cost of a on-eke septic <br /> system was added. <br /> 3. The Hillsborough Board of Adjustment required the installation of a fire hydrant on the property. <br /> 4. The Hillsborough Board of Adjustment required the construction of a left turn lane on Hwy 86. <br /> 5. The state of the building market in general at this time is not favorable to the County. <br /> In order to build the project for the funds we have presently available,the following modifications to the project <br /> are suggested: <br /> 1. No alternates are accepted at this time. The alternates include: <br /> a. Construction of a fueling station with automated fuel dispensing and accounting system; <br /> $224,252. <br /> b. Metal roof in lieu of the shingled roof; $32,670. <br /> c. Larger waterline;$3,700. <br /> d. Canopy over fuel island;$10,000. <br />