Agenda - 02-06-1995 - VIII-J - Laserfiche WebLink

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f 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. L=_-r ACTION AGENDA ITEM ABSTRACT Meeting Date: February 6,1995 SUBJECT: Lease renewal; Carrboro Plaza Driver License Bureau DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO: X ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext.2650 DRAFT LEASE Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider renewing a lease at Carrboro Plaza for space used by the North Carolina Department of Motor Vehicles as a satellite Driver License Bureau. BACKGROUND: In November,1986 the Commissioners approved a lease at Plantation Plaza(since renamed Carrboro Plaza)for the purpose of relocating the satellite office of the Driver License Bureau. The office had previously been located in the basement of Carrboro Town Hall,however,the Town's expanding office needs made it necessary to relocate the Driver License office. During the 1994 renewal negotiation process the State indicated a need for additional space, but could not identify funding to support such a move. The lease was extended for only one year in order to allow the State to obtain the additional funding needed to support the bigger leased premises. Since the State is unable at this time to commit funding for additinal space at the Carrboro site,the County has proceeded with renewal negotiations for the current leased premises. Although the Landlord has yet to review and return the attached recomended lease document, the Board is requested to approve the substance of the attached lease,contingent upon County Attorney and Staff review of any modifications which may be suggested by the Landlord. Should the modifications differ materially from the terms and conditions contained in the-attached lease, the matter will be brought before the Board for consideration. The major points of the attached lease are as follows: Leased Premises: 1,200 square feet Term: Three years Rent: $&W s t with CPI adjustments annually. Adjustments will be determined by utilizing the applicable indices determined by the United States Bureau of Labor Statistics through its Consumer Price Index entitled"United States City Averege4UI items-All Urban Consumers Index". Taxes,Insurance,Common Area Maintenance charges: $3.871s f. (Total County funds to support this lease,year 1 only:$14,244.) Utilities: The State will continue to pay for utilities. Maintenance: The County will continue to provide the same level of maintenance as in past lease years. Cleaning: The State will continue to pay for cleaning services.