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ATTACHMENT B <br /> DENR CONTRACT No.5924 <br /> • Extensions—no-cost time extensions are possible but not guaranteed for grant contracts. <br /> Grantees seeking no-cost time extensions should submit a request for a time extension at least <br /> sixty(60)days prior to the contract end date. The request for extension must indicate how long, <br /> the grantee is seeking to extend the project and the reason that the extension is being requested <br /> (i.e.,why the project cannot be completed on-time).Any request for an extension must include a r <br /> new timeline with revised project milestones as well as a new budget(if budget changes are also <br /> being requested). DEACS reserves the right to decline any request for extension that is not s <br /> initiated at least sixty(60)days prior to the contract end date. <br /> • Rebnbui•sement—distribution of DEACS grant funds is on a reimbursement basis. Requests for <br /> reimbursement can only be made after the grantee has spent finds on the grant project. <br /> Reimbursement requests must be submitted on letterhead,must include copies of invoices,and <br /> must include proof that the grantee has made payment. Proof of payment may include copies of ; <br /> canceled checks or otlier financial reports showitzg that funds were spent. State and local sales <br /> taxes are not reimbursable,may not be counted towards expenditure requirements,and <br /> should be excluded from reimbursement requests. <br /> • Final 10 Percent of Funds—DEACS will continue to reimburse grantees until 90 percent of the <br /> award amount has been expended. The final 10 percent of grant funds will be held until an 1 <br /> acceptable final repoil has been received by DEACS. The final report must be received and <br /> approved prior to the end date of the contract. All final requests for reimbursement must be <br /> received within 45 days of the contract end-date or all remaining grant Hinds will be forfeit. <br /> ; <br /> A Final Word on Grant Writing: <br /> Proposals often receive low scores because applicants fail to follow instructions,leading to uncertainty <br /> about the project goals and intended results. The clearer the details are,the fewer questions a reviewer <br /> will have about the validity/feasibility of a proposal. Applicants also stand a better chance of success if <br /> they include all of the required components of a proposal and if they follow the Required Proposal <br /> Format. Applicants with questions are encouraged to contact DEACS for more information. <br /> 9 NCDENR <br />