2014-378 Planning - J. F. Wilkerson Contracting for Morinaga America Infrastructure Improvements $747,840

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Orange County: Morinaga America Foods,Inc.,Facility Infrastructure Improvements May 12,2014 Pre-Bid Meeting Minutes Page 2 of 4 4. Bids will be received for the project until Thursday, May 29, 2014 at 2:00 pm local time in the West Campus Office Building (same location as the Pre-Bid Meeting). All bidders are directed to the Instructions to Bidders for the complete list of bidding requirements. All attendees should ' refer to the McGill Associates bid website for current planholder lists and other pertinent information regarding the bid. The website address is www.mcgillbidline.com. 5. The project involves approximately 2,100 linear feet of 12-inch diameter PVC gravity sewer line from the Morinaga property, south to an existing sewer line in western Orange County near Ben ' Wilson Road, complete with manholes, clearing, restoration, and related appurtenances. Additionally, the project includes approximately 5,500 linear feet of 16-inch and 12-inch ductile iron potable water line along portions of Ben Wilson Road and the new section of access road to , the Morinaga Facility, complete with valves, hydrants, restoration, and related appurtenances. Mr. Chapman explained the locations of the project with respect to the existing roadways, proposed roadways, and proposed Morinaga site with a hand drawn diagram on a board in the room. He ' outlined which areas of the project (the proposed roadway and new intersection of Ben Wilson Road) would have no access during the first 120 days of the construction period. Mr. Chapman outlined that the roadway is being constructed by NCDOT, and that the site would be available to the Contractor after the road is graded, drainage installed, and base/asphalt binder placed. NCDOT will then place the final layer of asphalt pavement after the water line is installed. 6. Bidders were directed to the Bid Form for review of the unit price bid schedule. Please note that ' bids submitted for the project shall be honored for a period of 75 days from the date of the bid opening. ' 7. Please refer to the Bid Documents for requirements of the contract duration(s) in calendar days. The project schedule includes 180 consecutive calendar days after the date of the Notice to ' Proceed for Substantial Completion and 200 consecutive calendar days for final completion, with $750.00/day liquidated damages. Portions of the site will have limited access during the first 120 days of the contract period. 8. Please note that the project is being funded in part through a Community Development Block Grant. , 9. Orange County has a minority outreach requirement. To meet those outreach requirements,we are using the State Special Conditions included in the bid documents. Bidding contractors must ' comply with the County's minority policy, a copy of which is included in the bid documents. a. The County has established a 10% participation goal by DBE firms. Contractors must perform the required good faith efforts in soliciting minority sub-contractors and any sub- contractors which are represented as MBE/DBE must be a "Certified DBE/MBE" by the office of Historically Underutilized Businesses (HUB). There is no distinction between ' minority or women owned businesses. b. The DBE requirements apply to all disciplines where a potential sub-contract may occur. A contractor does not need to solicit for any work disciplines which he intends to self- perform. c. Please note that the participation goals are"goals only"and not a requirement. Regardless ' of whether the goals are met, proof of each bidder's good faith efforts is required.