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LLAssist with vendor questions and answers during established proposal <br /> response timelines <br /> Assist in preparing RFP addenda as necessary <br /> Phase 3 - Project Team Organization Assistance <br /> Estimated Hours -stimated Feel' <br /> Low High s <br /> .�. F». , a rwr nog, <br /> in educating project stakeholders on defined roles and responsibilities. This will be <br /> accomplished by providing the County forms for completion and up to 2 workshops <br /> 10 including background concepts,instructions and finalization. The project team <br /> organization will also including setting up a PMO office according to Project <br /> Management Institutes best practices. „ * 70 <br /> ' J Project Team Development-We will work with County's Project Manager to <br /> 11 finalize the makeup of the Selection Project Team and document required roles and <br /> responsibilities. This process will be according to Project Management Institutes- <br /> Pro'ect Man ement Office best racticess. $ 700 <br /> Phase 4 - Vendor Evaluations & Contract Negotiations Assistance <br /> Total Consultant <br /> Billable David Alex <br /> Hours <br /> 12 Proposal Evaluation-Analyze and evaluate proposal responses including: 36.0 . . <br /> Completing a preliminary review to determine non-responsive proposals <br /> Provide an initial Summary Vendor Comparison Worksheet <br /> Prepare forms for use by District selection committee including: <br /> A proposal evaluation criteria matrix form <br /> A form to submit questions concerning received proposals <br /> Analysis Results Workshop to Determine Vendor Finalists(Short List)- to <br /> 13 Moderate an on-site workshop using the vendor comparison matrix and other <br /> vendor proposal materials for the County's selection committee to determine who is <br /> to be Dlaced on the short list. <br /> 'rM g. 5 <br /> Schedule and Facilitate Vendor Demonstrations-Schedule demonstration dates 4 ,g <br /> 14 and facilitate initial vendor demonstrations to ensure that pertinent requirements are <br /> addressed estimate 3 vendors at 2 days each). <br /> Reference Checking Documents-Prepare forms to be used by selection 2.0 ; <br /> 15 committee members during finalist reference checksicalls. County selection <br /> committee to conduct reference calls. <br /> Post Vendor Demonstration Follow-up-Assist the County with additional finalist 24.0 <br /> 16 vendor(s)follow-up issues and due diligence. Additional requested hours will be <br /> billed on a time-and-materials basis. <br /> Finalist Selection-Conduct a meeting with the County selection committee to 4.0 <br /> 17 facilitate discussion and finalize the vendor selection,including final vendor <br /> rankin s. <br /> ;g mms <br /> 719negotiation mentation Plan(SOW)Revoew-Work with County and selected vendor to <br /> e Statement of Work,implementation plan,project management office, <br /> rces re uirements and timelines. <br /> ract Review&Negotiation Assistance-Assist with contract review and 86.0 <br /> assistance(in a non-legal capacity). Assumes contract review and <br /> tiations with single primary vendor. <br />