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Orange County,North Carolina <br /> Phase 3 - Project Team Organization Assistance <br /> 3'3 s. �' �""'�. '*d{µ � '+�ti,�k ��� � � '�`��� �`� u'.�. � � �+r s q,`y tt��.',y, 4 dk 1'x��.✓��. x` ��. �w� 3 �r�. <br /> Selection Project Team Roles and Responsibilities Assistance-We will assist in educating project stakeholders on <br /> 10 defined roles and responsibilities. This will be accomplished by providing the County forms for completion and up to 2 <br /> workshops including background concepts,instructions and finalization. The project team organization will also including <br /> setting up a PMO office according to Project Management Institutes best practices. <br /> Project Team Development-We will work with County's Project Manager to finalize the makeup of the Selection Project <br /> 11 Team and document required roles and responsibilities. This process will be according to Project Management Institutes- <br /> Project Management Office best practicess. <br /> Phase 4 - Vendor Evaluations & Contract Negotiations Assistance <br /> ° K yW, <br /> 12 Proposal Evaluation-Analyze and evaluate proposal responses including: <br /> Completing a preliminary review to determine non-responsive proposals <br /> Provide an initial Summary Vendor Comparison Worksheet <br /> Prepare forms for use by District selection committee including: <br /> A proposal evaluation criteria matrix form <br /> A form to submit questions concerning received proposals <br /> Analysis Results Workshop to Determine Vendor Finalists(Short List)-Moderate an on-site workshop using the <br /> 13 vendor comparison matrix and other vendor proposal materials for the County's selection committee to determine who is to <br /> be placed on the short list. <br /> 77 7777-7p <br /> r� <br /> 14 Schedule and Facilitate Vendor Demonstrations-Schedule demonstration dates and facilitate initial vendor <br /> demonstrations to ensure that pertinent requirements are addressed(estimate 3 vendors at 2 days each). <br /> 15 Reference Checking Documents-Prepare forms to be used by selection committee members during finalist reference <br /> checks/calls. County selection committee to conduct reference calls. <br /> 16 Post Vendor Demonstration Follow-up-Assist the County with additional finalist vendor(s)follow-up issues and due <br /> diligence. Additional requested hours will be billed on a time-and-materials basis. <br /> 17 Finalist Selection-Conduct a meeting with the County selection committee to facilitate discussion and finalize the vendor <br /> selection,including final vendor rankings. <br /> k1.. yg .. .cwy 'k 'S ? <br /> 18 Implementation Plan(SOW)Revoew-Work with County and selected vendor to finalize Statement of Work, <br /> implementation plan,project management office,resources requirements and timelines. <br /> 19 Contract Review&Negotiation Assistance-Assist with contract review and negotiation assistance(in a non-legal <br /> capacity). Assumes contract review and negotiations with single primary vendor. <br /> CLIENTFIRST TECHNOLOGY CONSULTING - <br />