2014-271 AMS - Riggs-Harrod Builders for Sportsplex lobby renovation $429,550

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Attachment#1 oral instructions. All Addenda shall be acknowledged by the Bidders(s)on the Proposal form. Failure to do so may disqualify the Bid and may cause the Bid to be rejected. 4. BID SECURITY Each proposal shall be accompanied by a cash deposit,or a certified check drawn on some bank or a trust company insured by the Federal Deposit Insurance Corporation, or a Bid Bond in an amount equal to not less than five percent (5%)of the Proposal, said deposit to be retained by the Owner as liquidated damages in event of failure of the successful Bidder to execute the Contract within ten(10)days after the award or to give satisfactory Surety as required by law. S. RECEIPT OF BIDS All copies of the Bid,the Bid security, if any,and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope.The envelope shall be addressed to the party receiving the Bids and should be identified with the Project name; Bid Number;time and date of Bid Opening;the Bidder's name and address; Bidder's license number and, if applicable,the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail,the sealed envelope shall be enclosed in a separate mailing envelope with the notation'SEALED BID ENCLOSED"on the face thereof. 6. OPENING OF BIDS Bids shall be opened in public.Once any bid is opened,there shall not be any withdrawal of any Bidder and no Bids may be returned by the Owner to any Bidder. A Bidder may withdraw its formal Bid after the bids are opened without forfeiting its Bid deposit in certain limited circumstances.Withdrawal after opening is permitted only if all of the following conditions are met: a. The Bid was submitted in.good faith. b. The price Bid'Was based upon a mistake,which constituted a substantial error". c. Credible evidence is submitted showing that the error(a)was clerical in nature as opposed to a judgment error, and(b)was actually due to an unintentional and substantial arithmetic omission of a substantial quality of work, labor, material or services made directly in the compilation of the Bid. d. The error can be clearly shown by objective evidence drawn from inspection of the original work papers, documents or materials used in the preparation of the Bid. e. The request to withdraw(a)is made in writing to the Owner and(b) is made prior to the award of the Contract,but not later than seventy-two(72)hours after the opening of Bids. The Owner reserves the right to reject any and all Bids,to waive all technicalities and irregularities, and to make the award as considered in the best interest of the Owner. Reasons for rejection may include, but shall not be limited to, the following: a. If the form of Proposal furnished to the Bidder is not used or is altered. b. If the Bidder fails to insert a price for all Bid Items,Alternatives and Unit Prices requested. c. If the Bidder adds any provisions reserving the right to accept or reject any award. d. If there are unauthorized additions or conditional Bids,or irregularities of any kind which tend to make the Proposal incomplete, indefinite, or ambiguous as to its meaning. e. If the Bidder fails to complete the Proposal forms where information is requested so the Bidmay be properly evaluated by the Owner. f. If the Unit Prices contained in the Bid Schedule are unacceptable to the Owner. g. if the Bidder fails to comply with other instructions stated herein. 7. PERFORMANCE BOND The successful Bidder, upon award of Contract, shall furnish a Performance Bond in an amount equal to one hundred percent(100%)of the Contract price. 8. PAYMENT BOND The successful Bidder, upon award of Contract,shall furnish a Payment Bond in an amount equal to one hundred percent(100%)of the Contract price. 9. PRE-BID CONFERENCE A Pre-Bid Conference will be held at the Orange County West Campus Office Building in room 004,1 31 W Margaret Lane, Hillsborough, NC on April 3,2014 at 2:00 pm..Attendance at this Pre-Bid Conference is not mandatory,but all potential Bidders are encouraged to attend.