2014-271 AMS - Riggs-Harrod Builders for Sportsplex lobby renovation $429,550

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Attachment#1 INSTRUCTIONS TO BIDDERS For a Proposal to be considered, it must be made in accordance with the following instructions: 1. PROPOSALS Proposals must be made in strict accordance with the"Form of Proposals"provided therefore, and all blank spaces for Bids,Alternates and Unit Prices shall be properly filled in.When requested Alternates are not bid,the Proposals may be considered incomplete. The Bidders agree that Bids on Forms of Proposals detached from specifications will be considered and will have the same force and effect as if attached hereto. Numbers shall be stated both in writing and in figures for Base Bids and any Alternates. Any Modification to the Form of Proposal(including Alternates and/or Unit Prices)may disqualify the Bid and may cause the Bid to be rejected. The Contractor shall fill in the Form of Proposal as follows: a. If the documents are executed by a sole Owner, that fact shall be evidenced by the word "Owner" appearing after the name of the person. b. If the documents are executed by a Partnership,that fact shall be evidenced by the work"Co-Partner" appearing after the name of the partner executing them. c. If the documents are executed on the part of a Corporation,they shall be executed by either the President or the Vice-President and attested by the Secretary or Assistant Secretary in either case,and the title of the office of such person shall appear after their signatures.The seal of the Corporation shall be impressed on each signature page of the documents. d. If the Proposal is made by a Joint Venture, it shall be executed by each member of the Joint Venture in the above form for sole Owner, Partnership, or Corporation, whichever form is applicable. e. All signatures shall be properly witnessed. f. Proposal shall be addressed as indicated and shall be delivered enclosed in an opaque sealed envelope, marked"Proposal"and bearing the name of Project(Bid#289), name and address of the Bidder,the Bidders's license number and, if applicable,the designated portion of the Work for which Bid is submitted. g. It shall be the specific responsibility of the Bidder to deliver this Bid to the proper official at the appointed place and prior to the announced time for the opening of Bids. Late delivery of a Bid for any reason, including delivery by the United States Mail, shall disqualify the Bid. h. Modifications of previously deposited Bids will be acceptable only if delivered in writing to the place of the Bid opening prior to the time for opening Bids. i. Unit prices quoted in the Proposal shall include overhead and profit and shall be the full compensation for the Contractor's cost involved in the work. 2. EXAMINATION OF CONDITIONS It is understood and mutually agreed that by submitting a Bid the contractor acknowledges that it has carefully examined the Bidding Documents pertaining to the work,the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site; and has satisfied itself as to the nature of the work,the condition of existing buildings and structures,the conformation of the ground,the character,quality and quantity of the materials to be encountered;the character of the equipment, machinery, plant and any other facilities needed preliminary to and during execution of the work;the general and local conditions;the construction hazards;and all other matters, including but not limited to, the labor situation which can in any way affect the work under the Contract;and including all safety measures required by the Occupational Safety Health Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a proposal,the Contractor understands the feasibility and meaning of the plans, drawings, specifications,and other Contract Documents for the construction of the Work and that it accepts all the terms, conditions and stipulations contained therein; and that it is prepared to work in cooperation with the other Contractors performing work on the site. 3. ADDENDA Any addenda to specifications issued during the time of Bidding will be sent to each Bidder who is on the official bidders list maintained by Orange County Purchasing ,as well as posted on the County's website www.orangecountync.gov/purchasing and are to be considered covered in the Proposal and in closing a Contract they will become part thereof. It shall be the Contractor's responsibility to ascertain prior to Bid time the issuance of any Addenda and see that its Bid includes any changes thereby required. Should the Bidder find discrepancies in, or omissions from,these drawings or documents or should it be in doubt as to their meaning, it shall at once notify the Designer,who may send written instruction in the form of Addenda to all Bidders. Notification shall not be later than seven (7)days from the date set for receipt of Bids. Neither the Owner nor the Designer shall be responsible for any