Minutes 05-08-2014 - Laserfiche WebLink

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• Mothballing • Dry Storage • Proposed Solution • Mothballing/Dry Storage • Alternate Plan • Alternate Plan • Intended Outcome — Receive an update regarding requested information from the Board of County Commissioners during its March 11, 2014 work session; — Confirm the project plan as approved in the FY2013-14 Capital Investment Plan ("Base Plan"); or — Amend the project plan for"mothballing" and improving the classroom wings for future occupancy and current storage use ("Alternate Plan"); or — Provide new direction to staff. Jeff Thompson said Rick Hines was here tonight. Jeff Thompson reviewed the maps, blueprints and renderings of the facility. Jeff Thompson said environmental health has now allowed staff to combine the building capacity with the park capacity, which gives a total of 2,400 gallons per day to be shared. He said this allows the Department of Environment, Agriculture, Parks and Recreation (DEAPR) to program heavy uses for either space to maximize capacity. He said this change will allow a 220 person capacity at one time for 8 hours and a 350 person capacity at one time for 4 hours. He said this is assuming a 2,200 gallon capacity with minimal use for the park. He said this can be modified for special events or tournaments in the park. He reviewed the base and alternate plans and renderings. He said the base plan cost is approximately $2.36 million, and the contingency has been increased from 8 percent to 15 percent due to higher demand in the market. He said moving forward this evening would place this project in the construction market in the spring and summer of 2015. He noted the addition of the classroom and the park and ride shelter. Jeff Thompson said the Board has appropriated $2.5 million for this project, and the difference between this amount and the base plan is $113,526. He said this is what is being requested in additional appropriations for the base plan. He said the alternate plan is two phase, and includes the mothball and dry storage components. He said the mothballing objective is to protect the space for future use. He said the dry storage involves using this existing space, and it would require fire protection increases and access modification. Jeff Thompson said the mothball cost will be $579,000 plus the design fees, and the storage costs will be $85,000. He said the mothball subtotal is $608,700, and the Storage subtotal is $100,000. He said these are not connected. He said this brings the alternate plan subtotal to $708,700. Commissioner Dorosin asked if the storage option for $100,000 could be done without doing the mothballing. Jeff Thompson said the facility could be used for storage today, with minor modifications to the fire alarm system and access doors. He said DEAPR is currently using some of these classrooms for storage. He said the difference between the current appropriation and the alternate plan amount is approximately $822,000, as compared to the difference of$113,000 with the base plan.