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• <br /> 6 - <br /> ORANGE COUNTY, NORTH CAROLINA <br /> ATTACHMENT 1--SCOPE OF WORK <br /> Phase III —Strategic Communications Plan Development <br /> 1. Scope of Work. <br /> a. Provider will convene and facilitate a series of 6-8 anticipated meetings with the <br /> County's designated Communications Team, to be comprised of the Assistant County <br /> Manager, departmental representatives selected by the County Manager, and two <br /> County Commissioners designated by the Board of County Commissioners. <br /> b. Provider will review all relevant background materials provided by County Staff to <br /> County Commissioners ahead of two Commissioner regular meetings and two work <br /> sessions at which the Strategic Communications Plan topic will be docketed for the <br /> Board's deliberation (for initial planning purposes, but subject to change, these <br /> meetings are slated for the June 17, 2014 and November 6, 2014 regular meetings, and <br /> the September 11, 2014 and October 14, 2014 work sessions). <br /> c. In collaboration with the Team, Provider will schedule meetings, prepare meeting <br /> agendas, prepare and circulate concise meeting summaries and follow up task <br /> assignments, and carry out appropriate project management activities related to the <br /> timely development and presentation of the Plan. <br /> d. Depending on process decisions reached by the Team, Provider will write, <br /> compile, and/or edit versions of a draft Plan and finalize materials for submission to the <br /> County Manager and staff for incorporation into appropriate Commissioner agenda <br /> packets. <br /> e. Provider will moderate the Team's discussion about how to flesh out the draft <br /> Plan outline that was reviewed during Phase II of the Strategic Communications Plan <br /> project. Provider will also ensure that the Team considers the elements documented in <br /> the "Issues for Future Consideration" list that was compiled from feedback gleaned <br /> during the interview process in Phase II. <br /> f. The number, scope, and timing of any additional meetings will be based on <br /> consultation with the Team regarding what may be necessary and desirable to produce <br /> a quality product. Meetings may be added or cancelled based on decisions reached by <br /> the Team regarding the need (or lack thereof) for additional Team meeting time to <br /> develop a recommended Plan for review and approval by the full Board of <br /> Commissioners. <br /> g. Provider is not retained for, and does not claim, specific subject matter expertise <br /> regarding strategic communications plans. Provider will, however, collaborate closely <br /> with Team members and, as appropriate, any other in-house County subject matter <br /> experts, in preparation of the draft Plan. <br /> h. In the interests of achieving a timely and relatively narrow scope of work, <br /> Provider and the Team explicitly plan not to confer with outside subject matter experts; <br /> not to conduct any additional research and analysis of other jurisdictions' strategic <br /> communications plans; and not to engage in detailed, formal discussion of the draft Plan <br /> with third parties prior to its presentation to the Board of Commissioners; unless the <br /> desirability of doing so becomes apparent to the Team during the Plan development <br /> process. That notwithstanding, it is the intention to provide an opportunity for courtesy <br />