Agenda - 06-17-2014 - 6u - Laserfiche WebLink

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C d. Menu substitutions will not be allowed except under extreme circumstances. If such a circumstance arises, food substitutions shall be approved by the person(s) responsible for menu review to ensure meals meet one-third of the daily Recommended Dietary Allowances. The dietitian responsible for menu review must be consulted and give approval to the substitution at least one (1) day prior to the proposed change. Documentation that the substitution has been approved must be on file within 90 days of serving or, in the case of the fourth quarter of the state fiscal year, not later than July 31. Meals with substitutions not approved in this manner are not eligible for reimbursement. Any deviation from the certified menu must be documented by a menu change form and the specific food substitution listed. The menu change form must be dated and signed by the person authorizing the change. Change forms shall be kept on file with the certified menu for audit. The Caterer will be responsible for assuring that all menu substitutions meet one third (1/3) of the daily recommended dietary allowance for adults over age 60 and conform to the meal pattern as set forth by North Carolina Division of Aging and Adult Services. All permanent changes in menus must be documented and recorded at the time they are incurred and all substitutions must include the same nutritional requirements as the original item. All permanent changes must be approved by County prior to food service. No more than one substitution, whether temporary or permanent, are allowed per month. e. Any meal that does not meet one-third (1/3) RDA and the meal pattern and service standards, and is served to an eligible adult, is not a reportable unit of service for reimbursement or USDA entitlement. 11. Meals will not be served on the following days and the holiday schedule to be observed for the purpose of this Agreement is as follows, but may be altered by mutual written agreement of the parties. New Year's Day Martin Luther King Jr. Day. Good Friday-Easter Memorial Day Independence Day Labor Day Thanksgiving Day and day after Christmas Day and the days preceding and following it 12. Caterer will invoice County monthly at the rate of $5.75 per congregate meal delivered which includes delivery charge. Billing by Caterer will be no sooner than the 10th of the month. County will make payments within 30 days of the date of each bill, provided requisitioned funds for such have been received. County reserves the right to refuse payment for meals if any menu item is omitted or is unacceptable per the terms of this agreement. The County has the option to offer partial payment for said meals. 13. The amount of this Agreement for the period July 1, 2014 through June 30, 2015 shall not exceed $ 177,000. The fiscal arrangements for this Agreement is based upon the following number of approximate congregate meals for the period from July 1, 2014 through June 30, 2015, hereunder with an option to renew for an additional one year extension from July 1, 2015 through June 30, 2016.