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<br />possible reasonable price. The Grantee agrees to adhere to the following requirements in <br />making such purchases: a) when the purchase will require more than $1,000 but less than <br />$2,500, informal bids shall be awarded to the lowest responsible bidder, taking into <br />consideration quality, performance and the time specified for performance, although if this <br />requirement is in conflict with Grantee county policy, that county policy maybe applied; b) <br />all other purchases shall be made through the Grantee=s normal commercial purchasing <br />procedures. The NCDOCCJPP reserves the right to establish the price or set the allowable <br />cost value of any items acquired by the Grantee without compliance with these provisions. <br />All new vehicles purchased with project funds must follow formal bid procedures. This <br />procedure involves soliciting sealed bids from.qualified sources of supply. The requirement <br />is legally advertised and bids are opened in public. At least two responsible bids must be <br />received and the lowest bid must be accepted. Any vehicle purchase requires prior approval <br />of the NCDOCCJPP. Counties also have the option to make purchases under State contract. <br />All such purchases made with NCDOCCJPP grant funds must result in ownership by <br />the Grantee county of purchased items. <br />H. Year-End Expenditures: All expenditures must be made by June 30, 2006 in order to be <br />reimbursed from fiscal year 2005-06 funds. The Grantee must request reimbursement of <br />funds spent in a grant year by August 15 following the last day of that grant year. Any <br />request for reimbursement made after August 15 will be paid from current year grant <br />funds, if such funds are available. Additionally, each Grantee shall submit by March <br />31, of each year a summary of projected current grant year expenditures for <br />implementation and discretionary funds. <br />V. Allowable/Non-allowable Costs <br />A. Allowable Costs: The allowability~of costs incurred under any grant shall be determined in <br />accordance with the general principles of allowability and standards set by the NCDOCCJPP. <br />If the allowability of an expenditure cannot be determined because records or documentation <br />are inadequate, the questionable cost shall be disallowed. <br />S. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) <br />items not part of the approved budget; b) indirect costs. The Grantee may not expend funds <br />for the following unless specified 'in the Grantee=s plan or application for funding and <br />approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or <br />building; b) purchase of automobiles or vehicles; and c) purchase of buildings and~associated <br />land or payment of real estate mortgages or taxes. The Grantee may not expend grant funds <br />for the following unless prior written approval separate from the Grantee=s plan and <br />application is obtained from the NCDOCCJPP: a) purchase of raw land orb) entertainment. <br />C. Personnel: All of the duties and services rendered or performed in the activity of this project <br />will be under the Grantee=s supervision, and all personnel engaged in the work shall be fully <br />qualified and shall be authorized or permitted under federal, state, and local law to perform <br />such services. Salary and other compensation for county personnel engaged in the work shall <br />be based on established county personnel policies covering qualifications and development <br />Page 7---July 1, 2006 to June 30, 2007 <br />