Agenda - 11-02-2006-5m - Laserfiche WebLink

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4 The Grantee must provide written verification of site approval before proceeding with the expenditure of any funds for such a facility, except that a fee such as reasonable earnest money may be paid with prior written approval of the NCDOCCJPP. Written notice of plans to locate a facility or program shall be provided by the Grantee county to the Board of County Commissioners in the Grantee county and, if a different county, to the Board of County Commissioners in the county in which the proposed facility or program is to be located. A copy of this notice shall also be provided to the Grantor. It is the specific responsibility of the Grantee to ensure that the Board(s) of County Commissioners and any local government body with authority over the Grantee county or the jurisdiction in which the facility or program is to be.located approves of the use of a particular site for any operations paid for in whole or in part by NCDOCCJPP funds. Further, title to any property must be held as stated in III. K. above. IV. Operational Procedures A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure that the program operation and all grant fund expenditures are carried out under the fiscal policies of the Grantee county, except where otherwise provided for in this contract. B. Implementation of Project Within Sixty Days: The Grantee agrees to implement NCD.000JPP projects within sixty days following the grant contract effective date, except as provided below or be subject to automatic cancellation of the grant. An extension may be authorized if requested and justified in writing during the initial sixty-day period. Implementation includes hiring of staff or expenditure of funds as stated in the budget of an approved NCDOCCJPP plan or application. C. Accounting Requirements: Grantee agrees to record all project costs following generally accepted fund accounting procedures. A separate account number or cost recording system must separate all project costs from the Grantee=s other or general expenditures. Adequate documentation must be maintained for all project expenditures and commitment of funds. Such financial records and supporting documentation must be retained and available for audit purposes for three years following the end of the grant period. Adequate documentation is defined as follows for each major budget category: 1. Personnel: Documentation must include time and attendance records; payroll periods, payment rate and a brief description of the service(s) provided. Time. Reports must be signed by the employee and supervisor. This requirement applies to all personnel paid from NCDOCCJPP grant funds. All salary increases must comply with CJPP policy and be approved as a part of the annual grant submission or in subsequent program budget amendment requests. 2. Contractual Services: For individual contractual service providers, documentation must include the signed contract, time and attendance reports showing time period, payment rate, hours per day and service(s) provided. Documentation must be signed by the contractual service provider and the proj ect director. In, case of organizations Page 4---July 1, 2006 to June 30, 2007