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5 <br /> (3) Meals <br /> The dai I y allowance for meals for in-state travel wi I I be i n accordance with <br /> the meal porti on of the second ti er of M&I E (meal s and i nd dental expense) <br /> rates establ i shed under I RS gui del i nes whi ch are current)y the total M&I E <br /> rate I ess$3 per day . The dai I y al I owance f or meal s f or out of state travel wi I I <br /> be pai d i n accordance wi th the meal porti on of the M&I E rates establ i shed <br /> under I RS gui del i nes f or the travel desti nati on I ocati on. M eal s f or parti al day <br /> travel will be reimbursed with the approval of the appropriate supervisor <br /> based on the meal breakdown in the per diem schedule. The Financial <br /> Services Department shall adjust the per diem rates when it receives <br /> notification of a per diem rate change to be effective at the later of the <br /> beginning of the subsequent month or whenever the new rate is effective. <br /> (4) Registration Fees <br /> Conf erence, conventi on or trai ni ng regi strati on f ees may be pai d i n advance <br /> by the County or the travel er. Pai d recei pts are requi red f or rei mbursement <br /> when f ees are pai d by the travel er. <br /> (5) Parking Fees <br /> Pai d recei pts are requi red f or rei mbursement of parki ng f ees. Ti ps to parki ng <br /> attendants wi I I not be rei mbursed. <br /> (6) Telephone Charges <br /> A personal "saf a arri val" three mi nute tel ephone cal I i s authori zed. Bud ness <br /> telephone cal I s will be reimbursed with sufficient justification using the <br /> Travel and Expense Statement. <br /> (7) Non-reimbursable Items <br /> +A I cohol i c Beverages <br /> ♦I n Room M ovi es <br /> ♦Fami I y or Other Travel i ng Compani ons' Expenses <br /> ♦M ai d Services <br /> ♦Red Cap Servi ces(except f or those wi th a handi cap or sped al needs) <br /> (8) Cancellations <br /> I n the event of cancel ed travel pl ans, i t i s the travel er's respond bi I i ty to <br /> pursue al I avai I abl a ref unds. The County wi I I rei mburse non-ref undabl a costs <br /> if the cancel I at on i s the resul t of a County art on, an emergency, or any other <br /> situation deemed reasonable by the appropriate department head or <br /> supervi sor. Non-ref undabl e i tems must be reported to the Fi nand al Servi ces <br /> Department. <br /> b. Non-overnight Travel <br /> (1) Advances <br /> With the exception of registration fees, travel advances wi I I not be made for <br /> non-overni ght travel. <br /> ORANGE COUNTY TRAVEL POLICY Page of 5 <br />