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4 <br /> mi I eage rate when i t recei ves noti f i cati on of a mi I eage rate change to be <br /> effective at the later of the beginning of the subsequent month or whenever <br /> the new rate is effective. <br /> Air Travel- I t i s the travel er's responsi bi I i ty to acqui re the best ai r travel rate <br /> avai I abl e. When a travel er can show a net savi ngs on a ai rl i ne ti cket by <br /> extending travel (i.e. over a Saturday night) it is recommended that the <br /> traveler take advantage of this savings. However, the additional hotel room <br /> and meal costs shoul d be taken i nto consi derati on when computi ng thi s net <br /> savi ngs. <br /> Requests for rei mbursements shoul d be made usi ng the Travel and Expense <br /> Statement. All applicable paid receipts should be attached to ensure <br /> rei mbursement. <br /> Rental Car - With prior written authorization from the County Manager, the <br /> cost of renti ng an automobi I e wi I I be al I owed i f i t i s determi ned that no other <br /> mode of transportati on i s as economi cal or practi cal. For rei mbursement, a <br /> val i dated pai d recei pt must be attached to the travel er's Travel and Expense <br /> Statement. When renting vehicles, the traveler should not purchase any <br /> additional insurance (collision, theft, vandalism, etc.). Any accidents or <br /> damages to a rental car, other vehicles, persons or properties, caused by rental <br /> vehicle operated by a County traveler is covered under the County's <br /> i nsurance program. <br /> Other Expenses - Bus, taxi and subway fares are additional allowable <br /> expenses. <br /> Traffic Violations -Traff i c vi of ati ons such as, but not I i mi ted to, parki ng and <br /> speeding tickets are the responsibility of the traveler and will not be <br /> rei mbursed. <br /> (2) Lodging <br /> Lodgi ng expenses wi I I be rei mbursed at the actual cost of the room, provi ded: <br /> -The I odgi ng i s reasonabl y pri ced i n rel ati on to the area. <br /> -The travel er takes advantage of sped al conventi on or negoti aced rates. <br /> The Finance Department reviews in advance the requested lodging <br /> reimbursement rate. Any rate not in accordance with the above provisions <br /> requi res the County M anager's advance approval. <br /> For rei mbursement, the pal d bi I I f or I odgi ng must be attached to the travel er's <br /> Travel and Expense Statement. <br /> A County traveler sharing a room with a non-county employee will be <br /> rei mbursed at the si ngl a occupancy rate only. <br /> ORANGE COUNTY TRAVEL POLICY Page 3 of 5 <br />