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3 <br /> 5. Reimbursement after Travel <br /> The traveler may elect to pay al I expenses out of personal funds and request rei mbursement <br /> from the Finance Department within 30 days of completed travel using the Travel and <br /> Expense Statement Form. Requests for less than $10.00 may be deferred and combined with <br /> subsequent months' requests. Travel expenses properly documented and submitted to <br /> Fi nance wi thi n the prescri bed ti me I i mi t wi I I be rei mbursed on the next schedul ed pay day. <br /> Only expenses directly related to and appropriately classified as travel expenses will be <br /> reimbursed. Receipts are required and must be submitted for the f of lowing travel expenses: <br /> ♦ Hotel/Motel charges <br /> ♦ Common carrier tickets or stubs <br /> ♦ Parking charges <br /> ♦ Regi strati on and workshop recei pts <br /> ♦ Rental car recei pts <br /> ♦ Gasol i ne, motor of I and repai r servi ce recei pts <br /> 6. Travel Advances <br /> A traveler may request an advance usi ng the Travel Authorization Advance Form. Advances <br /> are authorized for overnight travel only, with the exception of registration fees. <br /> a A travel advance may i nd ude al I owances f or: <br /> ♦ Meals <br /> ♦ Lodging <br /> ♦ Registration <br /> ♦ Personal vehi cl a mi I eage <br /> b. I f a travel advance i s requested, the requester shal I prepare a Check Request Form <br /> for each check requested. After requi red si gnatures are obtai ned, the check request(s) <br /> shal I be f orwarded to the Fi nance Department no I ess than f i ve worki ng days pri or to <br /> the next scheduled accounts payable date. <br /> c. A travel advance must be cleared within 30 working days after returning from <br /> travel by completing a Travel and Expense Statement Report (For Travel Advance <br /> Receipts). Failure to do so may result in an amount equal to the advance being <br /> deducted from the traveler's next pay check. <br /> 7. Use of County Vehicles <br /> See Department of Publ i c Works Vehi d e Use Pbl i cy <br /> 8. Allowable Expenses <br /> a Overnight Travel <br /> (1) Transportation <br /> Personal Vehicle - Transportation shall be by the most direct route. A <br /> travel er may el ect to use a personal vehi d e i n I i eu of coach d ass ai r, though <br /> I i vi ng expenses wi I I be rei mbursed onl y for the peri od requi red based on <br /> ai rpl ane travel ti me, unl ess the use of the empl oyee's personal vehi d e i s f or <br /> the conveni ence of the County. Rei mbursement f or use of a personal vehi cl e <br /> i s at the prevai I i ng non-taxabl a rate per mi I e al I owed by the I RS, or ai r coach <br /> rate, whi chever i s I ess. The Fi nand al Servi ces Department shad I adj ust the <br /> ORANGE COUNTY TRAVEL POLICY Page of 5 <br />