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2 <br /> ORANGE COUNTY TRAVEL POLICY <br /> 1. Purpose <br /> To establish uniform procedures for authorization of travel by Orange County employees <br /> conducti ng County busi ness and to establ i sh procedures f or the rei mbursement of the cost of <br /> authorized travel. <br /> 2. General <br /> The County is committed to managing travel costs while providing a reasonable balance <br /> between the needs of the County and the needs of the traveler. <br /> The policy of the County is to reimburse the employee/official traveling on authorized <br /> Orange County business for all legitimate expenses incurred. The Department Head or <br /> his/her designee is responsible for monitoring the initial need for the travel and the <br /> avai I abi I i ty of f unds so that the cost of travel to the County i s reasonabl a and necessary. <br /> A I I County travel i s subj ect to the avai I abi I i ty of f unds. <br /> 3. Policy Coverage <br /> A I I empl oyees of the County, f ul I or part ti me, ei ther probati onary, permanent, or temporary <br /> are covered by this policy, including the County Manager, the County Sheriff, the Register of <br /> Deeds, and al I others subj ect to Department Head approval, such as vol unteers and advi sory <br /> board members. <br /> 4. Travel Authorization <br /> a Overnight and Out-of-State Travel <br /> Prior to making an overnight or out-of-state trip, an employee must obtain written <br /> authorization from the appropriate supervisor, as outlined below: <br /> Traveling Employee Approval Required <br /> County Staff Department Head <br /> Department Head Assistant County Manager or County Manager <br /> Assistant County Manager County Manager <br /> Overnight travel will be authorized only for employees traveling to destinations of at <br /> I east 60 mi I es f rom the empl oyee's normal pl ace of work. Excepti ons may be made on a <br /> case-by-case basis when the employee needs to stay beyond the normal work day <br /> (Conference or workshop schedule starts before 8:00 or extends beyond 6:00 PM or <br /> empl oyee i s responsi bl e f or organi zi ng conf erences, workshops and semi nays). Overni ght <br /> and out-of-state travel must be authorized using the Travel Authorization Form. If a <br /> workshop, seminar or conference is being attended, a copy of the agenda must be <br /> attached. <br /> b. Non-overnight Travel <br /> Non-overnight travel may be authorized orally by the County Manager, Department <br /> Head, or Supervisor prior to making the trip. The Travel Authorization Form is not <br /> requi red for thi s travel. <br /> ORANGE COUNTY TRAVEL POLICY Page 1 of 5 <br />