2014-206 Health - NC Dept. of Health and Human Services Division of Public Health - FY 2015 Consolidated Agreement

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Consolidated Agreement FY 15 Page 8 of 28 3) The Department proposes to subcontract for services in the Women, Infants and Children (WIC) Program. e. The Department shall mail a signed copy of all final public health Funding Authorizations to the DPH Budget Office, 1931 Mail Service Center, Raleigh, NC 27699-1931. The Department shall retain a copy of all Funding Authorizations, the monthly certified electronic printed screen of the Expenditure Reports with any amendments (via the Aid-to-Counties Database), Consolidated Agreement, Agreement Addenda, Revisions and other financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the NC Division of Archives and History, Department of Cultural Resources and located on their website at: http://www.ah.dcr.state.nc.us/records/local/default.htm. 2. The Department shall prepare and maintain a Local Appropriations Budget(reflecting the plans to use local appropriations or earned fees)for each activity covered by this Agreement in a manner consistent with instructions provided in general budgetary guidance from the Division and the specific guidance from the respective programs and enter that budget information into the Aid-to- Counties Database for each activity funded under this Agreement. a. The Department shall prepare budget revisions to their Local Appropriation budgets when appropriations will be increased or decreased and enter that information in the Aid-to-Counties Database. 3. (Local Earned Revenues)The Department shall observe the following conditions when budgeting and reporting earned revenues: a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private third-party payors. b. All earned revenue(officially classified as local funds) must be budgeted and spent in the program that earned it except: 1) Revenue generated by WCH Section Programs, except WIC, may be budgeted and expended (consequently reported) in any WCH Section Program activity. 2) Revenue generated by a local clinic or program that has no State-funded activity budget(no State/federal funds) should be budgeted and associated expenditures reported in a State program activity that most closely matches the deliverables of the respective State program. This process will enable the collection of total expenditures in public health per program. c. All fees collected shall be used in the current year or succeeding fiscal years. d. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal regulations, including, but not limited to, 45 CFR 4. e. Local Budgets for DHHS Reporting: 1) After preparing Local Budgets the Department must use the Allocation/County Line on the Aid-to-Counties Database to show the approved local funding. i Line item 101 on the Aid-to-Counties Database must be used to budget local appropriations for each program activity, if applicable. ii Line item 102 on the Aid-to-Counties Database must be used to budget Title XIX Medicaid earned revenues for each program activity, if applicable.