2014-206 Health - NC Dept. of Health and Human Services Division of Public Health - FY 2015 Consolidated Agreement

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Consolidated Agreement FY 15 Page 11 of 28 4) Any overpayments identified by either the State or the Department will be adjusted out of the next month's claim for reimbursement by the DHHS Controller's Office or by submitting a check to DHHS for payment if it is the last month of the fiscal year or the federal grant is closed. There is no provision to carry forward funds from one State Fiscal Year to another; therefore, any adjustment not included in the June payment (or earlier if the grant period expires during the State Fiscal Year) should be paid from local funds. f. The Department shall submit requests for reimbursement for training per Section B. Funding Stipulations, Paragraph 12, to the Public Health Nursing and Professional Development Unit. Form 3300—Public Health Nurse Training Activity must be used as the invoice for payment. g. The Department shall submit requests for reimbursement for training per Section B. Funding Stipulations, Paragraph 19, to the Environmental Health Section. Form DHHS 4125— Centralized Intern Training Funds Reimbursement Request must be used as the invoice for payment. 5. The Department shall maintain expenditures for maternal health, child health and family planning programs per General Statute 130A-4.1(a). The amount of expenditures shall be calculated by the State and provided to the Department as described in section G.19 of this Agreement. D. PERSONNEL POLICIES 1. The Department shall adhere to and fully comply with State or county personnel policies as applicable. 2. Environmental Health Specialists employed by the Department shall be delegated authority by the State to administer and enforce State environmental health rules and laws as directed by the State pursuant to G.S. 130A-4(b). This delegation shall be done according to 15A NCAC 10 .0100. a. The Department is responsible for sending their newly employed environmental health specialists (interns)to centralized training within 180 days from date of employment. b. Arrangements for centralized training for newly-employed environmental health specialists will be handled by the Education and Training Staff, Division of Public Health. c. The Department, when contracting with an environmental health specialist employed by another entity shall be responsible for ensuring that all original documents, correspondence, and other public records be maintained in the health department using the contractor and all contracts shall stipulate that the contractor shall be available for consultation to the public being served. 3. The Department shall comply with Minimum Standard Health Department Staffing 10A NCAC Section 46 .0301(c), and shall ensure that all nursing staff who provide public health services funded by this Agreement comply with this rule. E. CONFIDENTIALITY All information as to personal facts and circumstances obtained by Department personnel in connection with the provision of services or other activity under this Agreement shall be privileged communication, shall be held confidential, and shall not be divulged without the client's or responsible person's written consent, except as may be otherwise required or allowed by law or regulation. Such information may be disclosed in summary, statistical, or other form which does not directly or indirectly identify particular individuals. Department employees must sign confidentiality pledges documenting the knowledge of, and the agreement to maintain, personal and medical confidentiality.