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6 <br /> *- Potential for fall event date to be evaluated further, if needed. <br /> Event Organization <br /> It is recommended that the County hire a professional events planner to work with a <br /> County Fair Coordinating Committee (residents, organizations, County elected officials <br /> and staff) to raise funds, solicit sponsorships, design fair details and other needed <br /> management and operating functions. It is anticipated that this will involve <br /> approximately six month of planning and activity. <br /> Site Infrastructure Needs <br /> The following infrastructure needs are included in the attached General Schematic <br /> Budget Estimate. <br /> There are two options for parking. One would be to arrange for use of off-site parking at <br /> New Hope Elementary, Stanback Middle (3/4 mile away) and other nearby options, and <br /> operate park-and-ride shuttles from Chapel Hill/Carrboro and Hillsborough. (This <br /> negates the need to construct an $80-160,000 entry road/small parking and staging <br /> area). However, if fair events require larger vehicle and equipment access, this will <br /> probably trigger construction of road. <br /> Another option is to create paved apron off New Hope Church Road and allow parking <br /> in upper 1/3 of the "southern field." This could accommodate around 500 spaces (which <br /> could be paid parking). Shuttle service would still be needed and recommended to <br /> operate as described above. <br /> Emergency Services, law enforcement and parking management would need to be <br /> accommodated (as shown in attached Schematic Budget Estimate). Stone, gravel and <br /> some grading will be needed for certain spots (including drive apron if on-site parking), <br /> and stormwater management, animal waste management and recycling measures will <br /> be needed. Electrical upgrades will likely be needed and animal security must be <br /> addressed. <br /> Portable restrooms (a restroom trailer plus 10 individual portalets are projected) will <br /> need to be sited and serviced. Other site needs include straw, fencing, tables and chairs <br /> and signage. Equipment such as tents and stages, sound systems, shelters, lighting, <br /> water storage (perhaps a water hydrant) and other fencing will be needed. An <br /> anticipated $9,500 of capital improvements are also assets for the upcoming park, and <br /> could be addressed by moving up CIP funds. <br />