2014-259 Finance - Gail Perry Associates for payment for speaker fees $1,500

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A,'CL A/C [Departmental Use Only] TITLE Nonprofit Fundraising FY 2013-14 ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 14 day of May, 2014, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Gail Perry Associates (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: the Provider will facilitate a 90-minute workshop focused on major donor trends and creating major gift programs, within an interactive session. The County will make all arrangements for meeting space and equipment. Costs for these arrangements shall be the sole responsibility of the County. Logistical requirements will be discussed between the County and the Provider for optimization and effectiveness of the session. The Provider will utilize a PowerPoint presentation. The County is requested to provide a LCD projector and screen, a lavaliere microphone (if amplification is needed), flip charts with easel. Costs incurred for this equipment is the sole responsibility of the County. The consultant uses a Mac and will provide a converter for the projector. However, the consultant will also have a backup of the presentation on a flash drive to be used with a local PC in the event of technical difficulties. The Provider has permission to post course materials on a password-protected, restricted-access website solely to grantees of the County and to others within the organization who are unable to participate in the workshop delivered by the Provider. All materials must include an appropriate citation. The term of this agreement rendered shall be from Wednesday, June 4, 2014 to Wednesday, June 4, 2014. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. Provider's fee shall not exceed one thousand five hundred dollars ($1,500.00)for the Services described herein. Seven hundred fifty dollars($750.00)in the form of a deposit is due upon execution of this Agreement by both parties. The remaining balance of seven hundred fifty dollars ($750.00) is due and payable upon Provider's completion of the Services. Should County cancel the workshop contemplated by the Services the deposit shall not be refunded. Upon cancellation should the workshop contemplated by the Services be rescheduled for a later date within 12 months of the originally scheduled date any funds previously paid by County to Provider shall be applied to the costs of the rescheduled workshop. Should Provider be unable to fulfill its obligations under this Agreement due to a Revised 9/13 1