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2 <br /> requested that the County apply for the McGowan project funding separately. Orange County <br /> applied for a separate SRF loan in March 2012 and the unused money from the Central <br /> Efland/North Buckhorn SRF loan that would have been used for this project was returned to the <br /> State. <br /> This project will allow the County to eliminate the McGowan Creek pump station by installing a <br /> gravity sewer line to replace it. The new gravity sewer line will convey the wastewater that <br /> previously flowed into the McGowan Creek pump station to the newly completed Brookhollow <br /> pump station, which was designed to handle this future flow. Eliminating the McGowan Creek <br /> pump station will lower the annual maintenance costs of the Efland Sewer System and take out <br /> of service a 25 year-old pump station that would otherwise need refurbishing at an estimated <br /> cost of over$450,000. <br /> BID INFORMATION <br /> The design, permitting, and bidding phase has been completed. The project was advertised for <br /> competitive bid in early September and bids were opened on October 15, 2013. There were six <br /> bids received and after a period of review by County staff and the County's engineering <br /> consultant, McGill Associates, Park Construction was determined to have the lowest <br /> responsible, responsive bid with a total bid of$597,813.13. (See Attachments 1 and 2.) <br /> As stated above, the funding for this project was intended to come from an SRF loan. The loan <br /> application was submitted in March 2012, along with an estimate of the cost for construction of <br /> the project. Though the projected construction cost was considered reasonable at the time, the <br /> low bid from Park Construction was approximately 22% higher than the estimated construction <br /> cost of $490,000. The economic recovery can also bring higher costs in a competitive bid <br /> market. <br /> The following timeline represents the project delivery and completion: <br /> TASK PROPOSED END BY <br /> BEGINNING DATE <br /> DATE <br /> BOCC Action: Approve bid award to Park Construction 11/5/13 11/5/13 <br /> BOCC Action: Approve Resolution of Tentative Award 11/5/13 11/5/13 <br /> Construction Period est. 7 months 1/15/14 8/15/14 <br /> System Commissioning, Completion of As-Built Drawings 8/15/14 10/30/14 <br /> RESOLUTION OF TENTATIVE AWARD <br /> The next milestone in the SRF loan process is for the State to issue the Authority to Award this <br /> project by December 2, 2013. The results of the competitive bid, along with other documents, <br /> must be presented to the State as soon as possible. One of the required documents is the <br /> Resolution of Tentative Award, which must be approved by the BOCC (see Attachment 5). <br /> Once the County receives the Authority to Award from the State, the construction contract must <br /> be signed and returned to the State for final review by January 2, 2014. <br /> FINANCIAL IMPACT: Funding of $755,450 is available as part of the FY2013-14 Capital <br /> Improvement Project budget, which includes $94,200 in professional services funds for McGill <br /> Associates related to design, construction administration, bidding, and easement <br /> documentation. This project is being funded by a State Revolving Fund Loan, which will be <br />