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5 <br /> (3) Meals <br /> The daily allowance for meals for in-state travel will be in accordance with <br /> the meal portion of the second tier of M&IE (meals and incidental expense) <br /> rates established under IRS guidelines which are currently the total M&IE <br /> rate less$3 per day . The daily allowance for meals for out of state travel will <br /> be paid in accordance with the meal portion of the M&IE rates established <br /> under IRS guidelines for the travel destination location. Meals for partial day <br /> travel will be reimbursed with the approval of the appropriate supervisor <br /> based on the meal breakdown in the per diem schedule. The Financial <br /> Services Department shall adjust the per diem rates when it receives <br /> notification of a per—diem rate change to be effective at the later of the <br /> beginning of the subsequent month or whenever the new rate is effective. <br /> (4)Registration Fees <br /> Conference, convention or training registration fees may be paid in advance <br /> by the County or the traveler. Paid receipts are required for reimbursement <br /> when fees are paid by the traveler. <br /> (5)Parking Fees <br /> Paid receipts are required for reimbursement of parking fees. Tips to parking_ <br /> attendants will not be reimbursed. <br /> (6) Telephone Charges <br /> A personal "safe arrival" three minute telephone-call is authorized. Business <br /> telephone calls will be reimbursed with sufficient justification using the <br /> Travel and Expense Statement. <br /> (7)Non-reimbursable Items <br /> *Alcoholic Beverages <br /> +In Room Movies <br /> +Family or Other Traveling Companions' Expenses <br /> +Maid Services <br /> *Red Cap Services(except for those with a handicap or special needs) <br /> (8) Cancellations <br /> In the event of canceled travel plans, it is the traveler's responsibility to <br /> pursue all available refunds. The County will reimburse non-refundable costs <br /> if the cancellation is the result of a County action, an emergency, or any other <br /> situation deemed reasonable by the appropriate department head or <br /> supervisor. Non-refundable items must be reported to the Financial Services <br /> Department. <br /> b. Non-overnight Travel <br /> (1)Advances <br /> With the exception of registration fees, travel advances will not be made for <br /> non-overnight travel. <br /> ORANGE COUNTY TRAVEL POLICY Page 4 of 5 <br />