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3 <br /> 5. Reimbursement after Travel <br /> The traveler may elect to pay all expenses out of personal funds and request reimbursement <br /> from the Finance Department within 30 days of completed travel using the Travel and <br /> Expense Statement Form. Requests for less than $10.00-may be deferred and combined with <br /> subsequent months' requests. Travel expenses properly documented and submitted to <br /> Finance within the prescribed time limit will be reimbursed on the next scheduled pay day. <br /> Only expenses directly related- to and appropriately classified as travel expenses will be <br /> reimbursed. Receipts are required and must be submitted for the following travel expenses: <br /> ♦Hotel/Motel charges <br /> ♦Common carrier tickets or stubs <br /> ♦Parking charges <br /> ♦Registration and workshop receipts <br /> ♦Rental car receipts <br /> ♦Gasoline,motor oil and repair service receipts <br /> 6. Travel Advances <br /> A traveler may request an advance using the Travel Authorization Advance Form. Advances <br /> are authorized for overnight-travel-only,with the exception of registration fees. <br /> a.A travel.advance may include allowances for: <br /> ♦Meals <br /> ♦Lodging <br /> ♦Registration <br /> ♦Personal vehicle mileage <br /> b. If a travel advance is requested, the requester shall prepare a Check Request Form <br /> for each check requested. After required signatures are obtained, the check rzquest(s) <br /> shall be forwarded to the Finance Department no less than five working days prior to <br /> the next scheduled accounts payable date. <br /> c. A travel advance must be cleared within 30 working days after returning from <br /> travel by completing a Travel and Expense Statement Report (For Travel Advance <br /> Receipts). Failure to do so may result in an amount equal to the advance being <br /> deducted from the traveler's next pay check. <br /> 7.Use of County Vehicles <br /> See Department of Public Works Vehicle Use Policy <br /> 8. Allowable Expenses <br /> a. Overnight Travel <br /> (1)Transportation <br /> Personal Vehicle - Transportation shall be by the most direct route. A <br /> traveler may elect to use a personal vehicle in lieu of coach class air, though <br /> living expenses will be reimbursed only for the period required based on <br /> airplane travel time, unless the use of the employee's personal vehicle is for <br /> the convenience of the County. Reimbursement for use of a personal vehicle <br /> is at the prevailing non-taxable rate per mile allowed by the IRS, or air coach <br /> rate, whichever is less. The Financial Services Department shall adjust the <br /> ORANGE COUNTY TRAVEL POLICY Page 2 of 5 <br />