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2 <br /> ORANGE COUNTY TRAVEL POLICY <br /> 1. Purpose <br /> To establish uniform procedures for authorization of travel by -Orange County employees <br /> conducting County business and to establish procedures for the reimbursement of the cost of <br /> authorized travel. <br /> 2. General <br /> The County is committed to managing travel costs while providing a reasonable balance <br /> between the needs-of-the County and the needs of the traveler. <br /> The policy of the County is to reimburse the employee/official traveling on authorized <br /> Orange County business for all legitimate expenses incurred. The Department Head or <br /> his/her designee is responsible for monitoring the initial need for the travel and the <br /> availability of funds so that the cost of travel to the County is reasonable and necessary. <br /> All County travel is subject to the availability of funds. <br /> 3.Policy Coverage <br /> All employees of the County, full or part time, either probationary, permanent, or temporary <br /> are covered by this policy, including the County Manager,the County Sheriff,the Register of <br /> Deeds, and all others subject to Department Head approval, such as volunteers and advisory <br /> board members. <br /> 4. Travel Authorization <br /> a. Overnight and Out-of-State Travel <br /> Prior to making an overnight or out-of-state trip,--an employee must obtain written <br /> authorization from the appropriate supervisor,as outlined below: <br /> Traveling Employ Approval Required <br /> County Staff Department Head <br /> Department Head Assistant County Manager or County Manager <br /> Assistant County Manager County Manager <br /> Overnight travel will be authorized only for employees traveling to destinations of at <br /> least 60 miles from the employee's normal place of work. Exceptions may be made on a <br /> case-by-case basis when the employee needs to stay beyond the normal work day <br /> (Conference or workshop schedule starts before 8:00 or extends beyond 6:00 PM or <br /> employee is responsible for organizing conferences, workshops and seminars). Overnight <br /> and out-of-state travel must be authorized using the Travel Authorization Form. If a <br /> workshop, seminar or conference is being attended, a copy of the agenda must be <br /> attached. <br /> b. Non-overnight Travel <br /> Non-overnight travel may be authorized orally by the County Manager, Department <br /> Head, or Supervisor prior to making the trip. The Travel Authorization Form is not <br /> required for this travel. <br /> ORANGE COUNTY TRAVEL POLICY Page 1 of 5 <br />