Agenda - 06-03-2014 - 6a - Laserfiche WebLink

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26 1 Paul Laughton reviewed the new projects slide. He said the Main Library remodel 2 focuses on upfits to four main areas. He said one immediate need is that some of the shelving 3 units have height and safety issues. He said this may be seen in the recurring capital library 4 budget for next year. He said this is an $11,000 project. 5 Commissioner Gordon asked why this new library would need remodeling. 6 Paul Laughton said this was based on a study that identified four areas for re- design. 7 He said this is outlined on page 26 of the CIP. He read some of this language. 8 Paul Laughton said the Historic Rogers Road Community Center infrastructure is 9 $3,025,000 allocated in year 2. 10 Commissioner Dorosin asked about the ADA improvements and whether these 11 improvements are scattered sites. 12 Jeff Thompson said there are five or six different buildings funded in the CIP for this. 13 Commissioner Price asked if there is a way of collapsing the timeframe to be ADA 14 compliant 15 Jeff Thompson said a lot of the ADA issues are not code requirements, but they are 16 convenience requirements 17 Commissioner Price asked if this can be moved up in the CIP. 18 Paul Laughton said a lot of these items are small funding amounts. He said the total for 19 a ten year project is only $175,000. 20 Chair Jacobs agreed with a shorter time frame. He said he brings this up every year. 21 Paul Laughton noted an increase to the Efland Sewer project, based on design 22 changes. He said the economic development utility extension project has $250,000 allocated in 23 year 1 and year 2 as a placeholder for projects being considered but not finalized. He said if no 24 project develops, this money would be rolled into future years to be used as needed. 25 He referred to the appendices section of the document and said the first section on 26 page 108 separates out the general funds and debt capacity. He said this plan remains under 27 the 15 percent debt capacity throughout the 5 year CIP period and then reaches 15.44 percent 28 in year 6. He said this gets to a high of 19.15 percent in year 8. He said this is driven by the 3 29 new schools that will open between 2020 and 2024. 30 Paul Laughton said water and sewer projects also show a debt service on page 110 of 31 the appendices. He said the debt financing is funded through article 46 sales tax. He said 32 there is adequate funding for debt service over the 5 year period. He said in year 4, the debt 33 will not be covered on an annual basis, but there will be reserves set aside for this. 34 Commissioner Gordon asked how much is set aside. 35 Paul Laughton said right now, to get through fiscal year 2018/19, there will still be $1.8 36 million set aside for debt service. He said the debt service in 2018/19 is about $982,000. 37 Commissioner Gordon said she looked at last year's CIP compared to this year. She 38 noted that there is $9 million more in year 3, and $4 million more in year 4. She asked what 39 drove this. 40 Paul Laughton said one item that moved up a year was the $7.7 million for the Southern 41 Branch Library. 42 Commissioner Gordon asked how this is financed with these large changes. 43 Paul Laughton said staff looks at their debt capacity and makes sure to stay under that 44 15 percent. He said the manager can then recommend moving projects forward based on 45 needs, as long as the debt capacity can handle it. He said the issue will be when the schools 46 start opening, based on SAPFO, in years 6 through 10. 47 Jeff Thompson said there will be more discussion with the department heads at the next 48 two meetings. He said he welcomes the opportunity to answer questions prior to the meeting 49 on April 10t . 50