Agenda - 06-03-2014 - 6a - Laserfiche WebLink

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20 1 Jeff Thompson said this has been discussed, and modernization of offices does require 2 less square footage, however technology does not address meeting spaces and customer 3 service spaces, and size is needed in these spaces. He said there is adequate space for 4 growth, and there will be more once the storage policy is tightened up. 5 Commissioner Pelissier said she has struggled because there are CIP decisions to be 6 made, and the Board does not have all of the information. She said this is really more about 7 best use of facilities. She would like to see how much actual space is being used for storage. 8 She said there is no way to know how much less space is needed until the policy is developed 9 and implemented. 10 Jeff Thompson said the big CIP discussion is what to do about EAC. He said this is 11 really the only facility in need of direction, outside of optimal use, which is not a CIP issue. 12 Commissioner Pelissier asked how long it will take to find out how much less space is 13 needed. 14 Jeff Thompson said that is a challenge, because there are so many regulatory groups to 15 deal with. He said 6 months is probably a fair timeline. 16 Commissioner Rich asked what happens to the CIP if departments start digitizing items. 17 Jeff Thompson said there is a line item for that. 18 Chair Jacobs said there seems to be a lot more work to do on analyzing storage space. 19 He said it would be good to have a matrix showing the overlapping needs of departments, and 20 an analysis of office space. He said the Board also needs to come back to the issue of the 21 EAC and how it fits into the CIP. He said there is agreement not to put EAC functions at 22 Blackwood Farms, and it seems there is no other space that would allow the co- location. He 23 said the Board would like to have three alternatives in the CIP for EAC: 1) keep it as is; 2) 24 renovate; or 3) build a new building on the same site. 25 Jeff Thompson said a major renovation, adaptive reuse or a deconstruction could be 26 done. He said these options could be presented, as well as what is currently in the CIP. 27 Commissioner McKee asked for a consensus again on the current uses at EAC to be 28 maintained at the site on Revere Road and not moved to Blackwood Farms. 29 Commissioner Price said she really wants to stay on top of the technology issue as it 30 relates to the space study and the effect on office space. 31 Jeff Thompson said staff can specifically report on this. 32 Commissioner Price said she was also voting in favor of the straw poll. 33 Commissioner Dorosin asked for clarification on the purpose of the straw poll. He 34 reviewed the three options for the site. 35 Chair Jacobs said another option is to leave the building as it is. 36 Commissioner McKee said the consensus he asked for is simply that the best use is to 37 maintain the current agencies at the current building, as this is what is best for the agricultural 38 community. 39 Commissioner Dorosin asked if Commissioner McKee wants the idea of moving all three 40 agencies somewhere else to be taken off the table. 41 Commissioner McKee said yes, because the agencies and the community are happy 42 with the current location. He said there are various government agencies involved and if a 43 move were made to the annex, some of these agencies would go to Durham. 44 Commissioner Gordon said she feels this should be brought back again. 45 Chair Jacobs asked if the majority of Board of County Commissioners is comfortable 46 with leaving the current functions co- located at that site, with recommendations for 47 permutations to come from staff for consideration in the future. He said this at least gives some 48 direction. 49 Chair Jacobs asked if there are plans for expansion for those offices that have extra 50 unused space, or if the Board should be considering further shifts of departmental space. He